Assistant

Associated Wholesale Grocers•Saint Cloud, MN

3h•Onsite

About The Position

This position's basic purpose is to use all available resources to guide the AWG Customer Service/ Merchandising department to continuous growth and financial success. The individual must have the ability to perform the responsibilities listed below. The list is not all inclusive of duties that may be requested by the department head or a member of upper management but are intended for an understanding of the purpose of the position. It is the responsibility of each individual at AWG to provide ultimate customer service to our members to support their efforts in increasing same store sales and profits. This position requires strong communication and computer skills with the ability to use and learn new technology. Management will be kept informed on planning, analysis, work performed and results. All records required by management must be complete, accurate and submitted on time.

Requirements

Two or more years related experience and/or training; or equivalent combination of education and experience.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
Ability to write routine reports and correspondence.
Ability to speak effectively before groups of customers or employees of organization.
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
Ability to apply concepts of basic algebra and geometry.
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Strong communication and computer skills with the ability to use and learn new technology.

Responsibilities

Handle member calls in a polite and courteous manner, provide information and resolve issues timely and accurately.
Resolve billing issues on member A/R statements.
Call members regarding special product offers.
Call stores to verify product has been picked up, review item and invoice information on driver credit request, and obtain department approvals for credits before sending credit to KC for processing.
Research member issues such as tote credits, product credits, product availability, or any question or concern that requires research to provide answer.
File customer service reports, memos, documents (statements, credits), etc.
Handle store issues on accounts not assigned to sales managers or specialists.
Provide receptionist coverage and backup support to various positions in division as required.
Process handbills and manual billings for retailers.
Work closely with loss control to coordinate product pickups, tracking orders, and confirmations for members. Work closely with route control for special deliveries (including handbills) and order confirmations for members.
Key credits in ARC for shorts, mis-picks, damages, over charges, quality issues.
Call multi-store retailers for ad surveys.
Compile weekly ad offers, ad lids, and price changes. Fax to members and send ads to print shop for print.
Assemble ads for produce, meat, bakery/deli for print and slotting.
Work closely with KC and perishable buying to resolve product issues (ie: prebooks, surveys, new items, add-ons, special orders, incorrect pricing) for members.
Provide paperwork for the disposition of warehouse salvage.
Maintain ad log for vendors/brokers. Sign out order guides for vendors and bill costs back to vendors.
Distribute rolling stock status reports to retailers.
Coordinate and receive (via fax, US mail, and truck mail) GFD surveys and prebook orders for input by KC inventory control.
Coordinate the printing and distribution to members the weekly egg price list.
Consult with vendors and brokers, field specialists, and warehouse specialists concerning customer orders, reduce - to - sell product, ad items and special deliveries.
Create flyers and special brochures for special promotions or news updates to keep customer informed.
Communicate to members regarding updates to AWG policies.
Develop and assemble new customer material notebooks.
Post division information from all departments on ARC.
Order office supplies.
Assemble Customer Connection information to send to print shop for printing and distribution to members weekly.
Prepare and coordinate pickup documentation for drivers to pickup product at store.
Prepare covers and assemble information for all order guides, which are sent to print shop for copying and distribution to retailers.
Separate Food Show Surveys by indicator number and date and assemble for data entry by outsourced data entry company.
Work as a member of the AWG team so the total job responsibilities are met. Actions must always stress a sense of cooperation, integrity, tact and consideration with our members, associates and division management.