Customer Service Lead

Spirax-Sarco Ltd. • Devens, MA

1d • $77,719 - $116,579 • Onsite

About The Position

The Customer Service Lead stands at the helm of the customer service department, steering the team towards delivering an exceptional service experience for every customer. This role involves orchestrating the efforts of customer service representatives and customer support specialists to ensure that customer inquiries, complaints, and service requests are handled efficiently and effectively. By fostering a culture of continuous improvement and open communication, the Customer Service Lead ensures that the team not only meets but exceeds customer expectations. Their oversight ensures that the department operates smoothly, with a focus on developing strategies to enhance customer satisfaction and loyalty, while also serving as a liaison between the customer service team and other departments within the organization to facilitate seamless service delivery.

Requirements

• High School Diploma / GED.
• 5+ years experience in a process-oriented production environment as Customer Support Lead, with demonstrated customer satisfaction and problem-solving track record
• Proficient in English and be able to understand written procedures to quickly learn and adapt company policies, procedures, and products offered
• Direct experience with digital communication tools such as Salesforce, Microsoft Teams, Microsoft Dynamics ERP and/or Microsoft Dynamics 365 CRM systems
• Excellent knowledge of management methods and techniques
• You are organized, methodical, and approachable with effective communication skills, outstanding attention to detail and exemplary planning and time management skills
• Must have a strong commitment to site excellence and high adaptability to learn new products, services, and systems quickly.
• Strong client-facing and communication skills, advanced troubleshooting and multi-tasking skills, customer service-oriented, with a knack for exceeding customer expectations
• Focused on delivering results with strong diligence, with ability to work in a fast-paced environment, handling high volumes of inquiries with tight deadlines and maintain professionalism under pressure.

Nice To Haves

• Professionally qualified in business, communication, marketing, or related fields is desirable but not required.

Responsibilities

• Lead customer service personnel and activities to ensure customers’ needs are being met in a timely manner
• Oversee Customer Service-related quality issues and improvement requests and ensure timely completion
• Support, coach and develop existing and new Customer Service personnel on Customer Service procedures to achieve optimum levels of performance and job satisfaction
• Ensure daily sales orders are entered, and confirmed in a timely manner, giving us the best chance to meet our on-time delivery goals
• Monitor customer service performance metrics, such as response times, order accuracy, and time to confirm orders, to identify areas for improvement and implement strategies to enhance service quality
• Ensure standard operating procedures and process instructions related to Customer Service are up to date
• Act as customer advocate and internal focal point for resolution of all sales order issues
• Identify and resolve any conflicts concerning material availability and sales order demand to meet customer requested dates
• Handle escalated customer complaints or issues that cannot be resolved by team members, ensuring a satisfactory resolution for both the customer and the company
• Service Level Agreement (SLA) Management: Monitoring and adjusting operational processes to meet or exceed the standards and expectations set in SLAs is critical
• Analyze performance data to identify improvement areas and implementing strategic changes enhances service delivery and customer satisfaction
• Collaborate and coordinate with colleagues across multiple departments and other sites to achieve optimal solutions for our customers
• Organize and lead team meetings and training sessions to foster a positive work environment, encourage team collaboration, and share updates on company policies and customer service best practices
• Analyze customer feedback and survey data to identify trends and insights that can inform business decisions and strategies

Benefits

• Robust Retirement Plan: Benefit from a 5% employer 401K contribution, plus a 50% match on up to 3% of your contributions for added financial security, empowering your financial security.
• Comprehensive and Supportive Parental Leave: Experience our inclusive, gender-neutral parental leave policy, offering 16 weeks at 100% pay. Upon your return, enjoy a gradual transition with a unique 80% work schedule while still receiving 100% of your pay for the first 6 months, ensuring a balanced reintegration into the workplace.
• Fertility Assistant Program: Fertility Benefits to support you on your journey to building a family. It may include IVF, genetic testing, and other fertility-related services.
• Generous Time Off: Enjoy ample time off to recharge and attend to life's circumstances with generous vacation and well-being day, 9 observed holidays, 1 floating holiday day, up to 15 caregiver days, and 80 hours of annual sick leave.
• Community Engagement Opportunities: Make a difference with 3 paid volunteer days each year, encouraging you to give back to the community and causes you care about.
• And Many More Benefits: Such as an offering of 3 healthcare plans with HSA contributions along with other benefits designed to support your well-being and professional growth. We invite you to explore all the ways we strive to create a fulfilling and rewarding work environment.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED