Customer Service Associate III

Owens & Minor • Richmond, VA

8d • $0 - $25 • Onsite

About The Position

Supports the Owens & Minor Customer Experience by providing superior customer service to clients using critical thinking skills and resources provided. Steps in and acts in all functions (order management, product flow, backorder management, and credits) on the Customer Service team as needed. Acts as senior customer point of contact in a manner that maximizes customer satisfaction. Senior CSR level with more one on one interaction with the customer. The anticipated pay range for this role is as follows: up to $25 hr./. The actual compensation offered may vary based on job related factors such as experience, skills, education and location.

Requirements

• Customer Service Associate III
• Superior customer service skills
• Critical thinking skills
• Ability to act in all functions (order management, product flow, backorder management, and credits) on the Customer Service team
• Ability to act as senior customer point of contact
• Experience with one on one customer interaction
• Experience with case management software
• Experience with Enterprise Resource Program (ERP)
• Experience with Customer Relationship Management (CRM) tool
• Knowledge of healthcare critical and customer specific needs
• Ability to maintain a professional demeanor
• Ability to answer incoming inquiries in a professional, courteous, and efficient manner
• Ability to handle all incoming issues and either resolve them or assign tasks to the appropriate team
• Ability to follow up on all outstanding tasks to ensure completion
• Ability to anticipate and mitigate issues
• Ability to proactively communicate surfaced issues
• Ability to document all work performed and communications
• Ability to research and verify order line errors
• Ability to research and account for shipping/receiving discrepancies
• Ability to adjust customer order quantities
• Ability to communicate updates of order lines/order issues
• Ability to research and respond to all order ETA requests
• Ability to collaborate with various supply chain touchpoints
• Ability to execute all expedites and Inter‐Branch Transfer (IBT) requests
• Ability to research and document status of unfilled customer sales order lines
• Ability to process credits, re‐ships and returns
• Ability to send Return Goods Authorizations (RGAs)
• Ability to assure all appropriate fees are accurately assessed
• Ability to identify problem vendors and escalate recurring issues
• Ability to identify receiving delays
• Ability to maintain cross‐functional knowledge of other CS team roles
• Ability to collaborate directly with other customer service, purchasing support, and finance operations teammates
• Ability to act as the main point of contact for customer service team
• Ability to work within a shared‐services environment
• Ability to respond and communicate directly with customers
• Ability to communicate with vendors

Nice To Haves

• Experience in the healthcare industry

Responsibilities

• Responsible for customer experience, maintaining a professional demeanor during entire interaction with customers.
• Answers incoming inquiries in a professional, courteous, and efficient manner. Provides superior service to clients resulting in high rate of first contact resolution.
• Acts as an internal champion for customer experience.
• Handles all incoming issues and either resolves them or assigns tasks to the appropriate team within Customer Service or other internal O&M team, using smart customer‐focused decision-making skills; forwards all non‐essential duties to the appropriate support desks (backorders, drop ships, credits) and escalates issues as appropriate.
• Follows up on all outstanding tasks to ensure completion and provides updates to customers as needed.
• Anticipates, and where appropriate, mitigates any issues before they can negatively impact on the customer experience.
• Proactively communicates surfaced issues to the Customer to address and resolve as quickly as possible.
• Fully documents all work performed and communications conducted with customers using case management software to appropriately record and track outstanding activities.
• Understands and prioritizes incoming requests using in depth knowledge of healthcare critical and customer specific needs.
• Acts as liaison for all customer interaction and escalation point, as necessary.
• Triages complex issues, acting as point person to ensure timely resolution.
• Accurately enters manual orders as needed to support customer request.
• Accurately records detailed information about the order as requested.
• Researches and verifies order line errors and accurately corrects UOM/product/part number issues within customer requirements.
• Works with Operations and Inventory Control to research and account for shipping/receiving discrepancies when a supplier has indicated they have shipped goods not yet in O&M inventory.
• Adjust customer order quantities within Enterprise Resource Program (ERP) to accurately reflect flow of goods.
• Communicates updates of order lines/order issues to customer effectively and timely.
• Researches and responds to all order ETA requests in a timely manner.
• Collaborates with various supply chain touchpoints [Suppliers, Distribution Centers (DC), transportation companies, Master Data Management (MDM) team, etc.] to research item status for all work assigned to proactively prevent customer order issues.
• Populates order status information into Customer Backorder reporting in a timely manner to meet daily Service Level Requirements.
• Executes all expedites and Inter‐Branch Transfer (IBT) requests in an accurate and cost sensitive manner.
• Research and documents status of unfilled customer sales order lines for work assigned post customer sales order cutoff.
• Populates information into Customer backorder reporting in a timely manner to meet daily service level requirements.
• Accurately records reports of shipping discrepancies, customer requests for return and receipt of unsalable products and opens case in CRM tool; effectively communicates O & M return policy to customers and ensures that customer understands the policy.
• Processes credits, re‐ships and returns and obtains Certificate‐of‐Destruction for items not returned.
• Sends Return Goods Authorizations (RGAs) and works with distribution centers (DC) on need for Call Tags.
• Assures all appropriate fees are accurately assessed in accordance with O&M policy.
• Identifies problem vendors and escalates recurring issues such as recalls, consistently late orders, receiving discrepancies caused by damaged or missing product, and missed delivery appointments.
• Identifies receiving delays at the Distribution Centers (DC) and or Manufacturing sites and works with the Regional Asset Manager & General Manager to resolve.
• Maintains some cross‐functional knowledge of other CS team roles.
• Collaborates directly with other customer service, purchasing support, and finance operations teammates.
• Acts as the main point of contact for customer service team.
• Works within a shared‐services environment, with matrix reporting lines to Customer Experience leadership and Service Process leadership.
• Responds and communicates directly with customers on all order management service requests.
• Communicates with vendors to determine the status of customer orders.
• Performs additional duties as directed.

Benefits

• Comprehensive Healthcare Plan - Medical, dental, and vision plans start on day one of employment for full-time teammates.
• Educational Assistance - We offer educational assistance to all eligible teammates enrolled in an approved, accredited collegiate program.
• Employer-Paid Life Insurance and Disability - We offer employer-paid life insurance and disability coverage.
• Voluntary Supplemental Programs – We offer additional options to secure your financial future including supplemental life, hospitalization, critical illness, and other insurance programs.
• Support for your Growing Family – Adoption assistance, fertility benefits (in medical plan) and parental leave are available for teammates planning for a family.
• Health Savings Account (HSA) and 401(k) - We offer these voluntary financial programs to help teammates prepare for their future, as well as other voluntary benefits.
• Paid Leave - In addition to sick days and short-term leave, we offer holidays, vacation days, personal days, and additional types of leave – including parental leave.
• Well-Being – Also included in our offering is a Teammate Assistance Program (TAP), Calm Health, Cancer Resources Services, and discount programs – all at no cost to you.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed