Customer Care Supervisor, Salem

Oregon Humane•Salem, OR

1d•Hybrid

About The Position

The Customer Care Supervisor assists in the implementation of organizational and departmental policies, procedures and protocols to ensure the highest possible quality of animal and client interactions. The Customer Care Supervisor facilitates collaborative and helpful interactions between the staff, volunteers and the public, assists in the selection, hiring and management of assigned staff members and promotes a safe, collaborative and team centered working environment. Additionally, the Customer Care Supervisor coaches staff in showings and adoptions of animals, processes animal adoptions in software database systems, ensures that all transactions are documented and appropriate paperwork is completed, and assists the public with animals for adoption by providing educational guidance.

Requirements

2 years leadership experience.
Able to set goals, prioritize, delegate work, and provide feedback to others in order to complete multiple tasks on or before deadline.
Able to demonstrate a high degree of independence, initiative, and organization.
Able to effectively respond to changes in department workflow and demonstrate sound judgement while providing support services.
Able to become a Primary in all department areas in a timely manner.
Knowledge and experience working with a wide variety of dog and cat breeds, behavior and medical issues.
Intermediate experience with computer hardware and software programs.
Proficient in the use of Microsoft Office tools including Word, Excel, and Outlook.
Able to work weekends, evenings and holidays as requested.
Able to exercise sound judgment and maintain a professional demeanor during all interactions with the public, partner agencies, donors, staff and volunteers.
Proficiency using the Microsoft Office Suite, including Outlook, Word, Excel.
Excellent verbal and written communication skills - able to communicate with a diverse population in a consistently informative, respectful and professional manner.

Nice To Haves

We encourage you to apply, even if you do not believe you meet every one of the qualifications described.
You are also encouraged to address how your professional and lived experience, scholarship, mentorship and/or service will contribute to the Oregon Humane.

Responsibilities

Manage, support, and provide coaching feedback to team members, and create and sustain a work environment of mutual respect where team members strive to achieve excellence within their own team and embrace their role and responsibilities in advancing shared goals and priorities.
Manage day-to-day implementation and support for key activities including coordination with other teams implementing complementary activities.
Role model inclusive leadership, creating an environment where diverse viewpoints are welcomed and actively engaged.
Contributes to regular dialogue and accountability with the leadership team and across the organization to review progress and course correct if necessary.
Utilizes data and insights to identify, understand and articulate the key inputs and metrics that tell the story of the organization/team strategy and its progress.
Builds appropriate feedback loops to measure if we are meeting key milestones and if the impact planned is being felt across the organization.
Communicate effectively to executive and other stakeholder groups to ensure they are informed and able to actively engage.
Liaise with and maintain productive relationships with all stakeholders, including other departments, and donors; build mutually rewarding professional relationships inside Oregon Humane at all levels.
Leverage our best practices externally and grow Oregon Humane' reputation as a leader in the animal welfare space.
Provide oversight to the following areas: showings, adoptions and front desk.
Assist in hiring, training, and managing Customer Care employees.
Promote team development and assist in resolving and mitigating conflicts.
Lead and participate in teambuilding activities.
Provide motivation, recognition, and encouragement to all Customer Care staff.
Assist with special projects and mentor staff for professional growth and department effectiveness.
Prepare weekly staff scheduling, monitor vacation and holiday time and timecards and have the ability to be “On Call” if necessary.
Monitor timecards and Paycom.
Develop, implement, and provide training on department policies and procedures, including creating and updating SOPs.
Ensure that all daily operational and closing tasks are completed.
Monitor quality of work and offer feedback for improvement as needed.
Monitor the progress and completion of special projects as assigned.
Monitor and assess client interactions and assist with difficult questions or situations.
Elevate client concerns to responsible parties and departments as needed.
Answer phones and questions pertaining to Customer Care.
Greet and interact with the general public in a friendly, professional, and respectful manner at all times.
Work with the public, staff, and volunteers to resolve complaints and issues in a productive and collaborative manner.
Manage operational projects specific to the Customer Care department and provide interdepartmental training.
Practice open communication across all OHS departments to facilitate the flow of animals and to provide follow up when needed.
Ensure that supplies and equipment are used correctly and that adequate inventories are maintained.
Support the Customer Care and Admissions Manager in maintaining spending according to established budget parameters.
Adhere to all OH safety, injury reporting, training, handling, and transportation protocols in order to ensure that the shelter environment is safe for animals, the public, volunteers, and other employees.
Adhere to all OH volunteer guidelines.
Communicate with and guide the work of assigned volunteers to ensure their most effective and efficient utilization.
Assist in training volunteers.
Observe and give regular feedback about volunteer capabilities and training needs to Volunteer Manager to continuously improve work quality and improve the ability to augment area functionality.
Assist with public education events such as tours, presentations and in-shelter types of education such as animal behavior training, shelter greeter training, and shelter day camp.
Attend and act as a liaison in department, safety, and staff meetings when needed.
Perform other duties as required.