Customer Care Coordinator
About The Position
This role manages post-construction service and warranty requests, acting as the main point of contact for customers after project completion. The Customer Care Coordinator facilitates communication between clients, project managers, subcontractors, vendors, and service technicians to ensure timely and professional resolution of warranty and service issues with exceptional customer service. The role also supports general service requests, quoting, scheduling, and documentation for a seamless customer experience. The ideal candidate is customer-focused, relationship-driven, organized, detail-oriented, and a problem solver.
Requirements
- 3 to 5 years of experience in commercial construction administration, customer service, project coordination, or a related field.
- Understanding of commercial warranty claims, manufacturer warranties, contractual liability limits, and construction defect resolution processes.
- Experience coordinating multiple projects, service requests, or customer accounts simultaneously.
- Proficiency with Microsoft Office Suite, including Outlook, Word, and Excel.
- Familiarity with construction management platforms such as Procore, StruXure, Monday.com, or similar systems.
- Strong communication, negotiation, and conflict-resolution skills.
- Exceptional organizational skills and attention to detail.
- Ability to work independently while collaborating effectively with internal and external stakeholders.
Responsibilities
- Learn operations, warranty processes, service procedures, and customer care expectations.
- Develop relationships with project managers, superintendents, subcontractors, vendors, and key clients.
- Gain proficiency in service management systems, client portals, and internal operating platforms.
- Learn warranty guidelines, service protocols, and documentation requirements.
- Coordinate customer service requests and support scheduling activities.
- Independently manage warranty and service requests from intake through closeout.
- Coordinate repair schedules with customers, subcontractors, and internal teams.
- Provide consistent communication and status updates to clients throughout the repair process.
- Maintain accurate records across client portals and internal systems.
- Assist with service-related quotes by gathering pricing and coordinating information from vendors and subcontractors.
- Serve as a primary point of contact for warranty and post-construction service requests.
- Coordinate more complex customer issues and service resolutions.
- Monitor service timelines and hold vendors and subcontractors accountable for completion schedules.
- Identify opportunities to improve customer service processes and operational efficiencies.
- Support billable service work and assist with routing non-warranty requests to appropriate resources.
- Successfully oversee day-to-day warranty and service coordination with minimal supervision.
- Maintain strong customer relationships and ensure high levels of customer satisfaction.
- Continuously improve service processes, communication standards, and documentation practices.
- Support ongoing growth of the Facility Services department through efficient customer care and service management.
- Contribute to a culture of responsiveness, accountability, and exceptional client service.
Benefits
- Annual Performance-Based Bonuses
- Health Benefits Package
- 401k
- Computer
- Paid Holidays
- Vacation
- Sick Time
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
