Curriculum Coordinator

Charles R. Drew University•Los Angeles, CA

13h•Onsite

About The Position

Charles R. Drew University of Medicine and Science (CDU), located in the Watts-Willowbrook area of south Los Angeles, was founded in 1966 to address inadequate medical care in the region and provide equitable medical education opportunities for underrepresented students. The university is invested in its local and regional community and leads partnerships and programs to provide equitable healthcare resources in south Los Angeles neighborhoods. The Curriculum Coordinator works under the direct supervision of the assigned Pre-Clerkship or Clerkship Director(s), the Director of Medical Education, and the Assistant Dean of Medical Education. The coordinator assists with developing, organizing, and directing the operations of students in the Medical Doctorate program and implementing the curriculum approved by the CDU College of Medicine Education Policy Curriculum Committee. The role prepares attendance reports, gathers course and student evaluations, coordinates mid-clerkship feedback, solicits faculty evaluations, and organizes regular grading meetings. Depending on assignment, the coordinator provides administrative liaison and project-management support for pre-clerkship courses or supports one or more clerkships and clinical-skills longitudinal courses. Work includes coordinating course and clerkship operations, schedules, facilities, materials, examinations, evaluations, student assignments and records, and communications among students, faculty, directors, departments, and affiliated institutions. Clerkship duties also include monitoring student progress and rotation requirements, coordinating examinations and clinical education activities, addressing student concerns, and supervising other clerkship support staff. The position is on site unless a manager provides specific authorization otherwise. It is full time and conditionally funded; the position depends in part on continued funding. It is funded 97% by Title III grant G008T513, with an end date of September 30, 2027. Employment continuation depends in part on funding availability, and no work may be performed after the grant end date unless the position is extended in writing by an authorized university official. Compensation is $70,640–$75,000. Proof of the newest COVID-19 booster is required for campus entry as a condition of employment, subject to applicable accommodation policies and changing public health requirements.

Requirements

Bachelor’s degree from a regionally accredited institution.
At least one year of experience with course or curriculum coordinating.
Teaching assistant (TA) skills.
Critical-thinking skills to identify and analyze problems and recommend solutions.
Excellent written and oral communication skills and strong interpersonal skills.
Analytical and computer skills, including a strong working knowledge of Microsoft Word and Excel.
Advanced skills with spreadsheets, databases, and scheduling tools; proficiency with Microsoft and Adobe suites.
Ability to plan, direct, and manage work of considerable difficulty and to organize and prioritize workloads to complete tasks on time.
Ability to establish and maintain effective professional working relationships with diverse groups, including students, faculty, staff, standardized patients, visitors, and outside agencies.
Ability to assign, train, supervise, and evaluate staff.
Ability to operate a personal computer, office equipment, and audio-visual equipment.
Ability to learn new computer programs, including database and payroll applications.
Ability to assemble and organize data presentations for analysis by educational leadership.
Ability to respond calmly and creatively to unexpected scheduling and educational challenges.
Ability to work independently while maintaining university policies and procedures.
Ability to coordinate with the Clerkship Director, Director of Clerkships, Assistant Dean of Medical Education, and Director of Medical Education to produce successful learning events.
Ability to maintain confidentiality of student test scores, personnel information, and clinical evaluations.
Ability to work effectively with a diverse community.
Ability to perform highly detailed work with sustained attention while providing or obtaining information in response to numerous inquiries.

Nice To Haves

Master’s degree in Education, Health Services Administration, Psychology, Nursing, or English from an accredited college or university.
Prior administrative experience in an academic setting.

Responsibilities

Assist with implementation of the approved medical school curriculum and provide administrative liaison and project-management support to course and clerkship directors.
Prepare and communicate curricular information to course directors, content leaders, faculty, and students.
Coordinate courses, clerkships, projects, office administration, course materials, syllabi, and academic schedules.
Schedule learning sessions and mandatory course requirements, reserve facilities, and coordinate room setup, equipment, and troubleshooting.
Maintain and update course materials in the learning management system (LMS), proofread course communications, and assist faculty with LMS use.
Serve as a frontline contact between students, faculty, course co-directors, departments, and affiliated institutions; handle routine academic and administrative concerns and grievances.
Coordinate exam preparation and evaluation processes, administer quizzes and computer-based examinations, proctor exams, and support NBME subject board examinations as applicable.
Gather course and student evaluations, coordinate mid-clerkship feedback, solicit faculty evaluations, and organize grading meetings.
For clerkship assignments, coordinate student placement at clerkship sites and monitor onboarding, performance, rotation policies, work hours, patient activity logs, and course requirements.
Prepare reports, maintain core lecture schedules and tracking systems, monitor student grades, and submit grades to the student information system (SIS).
Coordinate standardized patient activities and Objective Structured Clinical Examinations (OSCEs) with the Clerkship Director and departmental faculty.
Verify and sign off on student grades after approval by the Director; advise on course requirements and ensure adherence to departmental and institutional requirements.
Monitor and report learning-climate violations, including student mistreatment and Title IX-related occurrences.
Coordinate and attend course-related meetings and educational events, prepare materials, arrange facilities and refreshments, and support meeting logistics.
Keep course directors and administrators informed of academic performance issues or concerns.
Supervise other clerkship support staff when assigned; assign, train, supervise, and evaluate staff as needed.
Participate in curricular committees, Medical Education meetings, faculty development, and other College of Medicine Medical Education conferences.
Maintain efficient filing and records systems, assist with annual review preparation, and coordinate purchasing of supplies and services as needed.
Contribute to organizational process-improvement activities and pursue personal and professional development.
Complete mandatory education requirements, follow ethical principles and university policies, and support the university's mission, vision, values, and code of conduct.
Perform other duties as assigned.