Culinary Administrative Assistant

Pyramid Global Hospitality•Chatham, MA

27d•Onsite

About The Position

The Culinary Administrative Assistant is responsible for providing administrative support to the Culinary Department to ensure efficient and organized operations. This position works closely with the Executive Chef, Executive Sous Chef, and culinary leadership team to coordinate scheduling, payroll administration, menu preparation, and other departmental administrative functions.

Requirements

Minimum of 2 years of administrative or office support experience required
Proficiency in Microsoft Office, including Excel, Word, and Outlook required
Excellent written and verbal communication skills required
Ability to maintain confidentiality and handle sensitive information professionally
Must be dependable, self-motivated, and able to work independently

Nice To Haves

Previous hospitality, food and beverage, or culinary administration experience preferred
Experience with scheduling, payroll, and timekeeping systems preferred
Strong organizational skills with exceptional attention to detail
Ability to manage multiple priorities and meet deadlines in a fast-paced environment
Flexible schedule, including occasional weekends and holidays as needed

Responsibilities

Prepare and maintain weekly schedules for all culinary team members
Monitor employee timekeeping records and review time clock punches for accuracy
Assist with payroll processing by auditing hours worked, tracking missed punches, and ensuring timely submission of payroll information
Communicate with managers and employees regarding scheduling and payroll-related matters
Prepare, update, and distribute menus, menu cards, buffet signage, and other culinary-related materials
Maintain recipe, menu, and departmental documentation files
Assist with the preparation and distribution of daily event orders and banquet culinary information
Process requisitions, invoices, and other departmental paperwork as assigned
Coordinate and schedule meetings, training sessions, and interviews for the Culinary Department
Assist with onboarding paperwork and administrative support for new culinary team members
Answer and direct departmental phone calls and email inquiries in a professional manner
Maintain confidentiality of payroll, personnel, and business-related information
Promote teamwork and effective communication throughout the Culinary Department
Perform other administrative duties as assigned to support the successful operation of the department