Culinary Administrative Assistant

Brentwood School•Los Angeles, CA

26d•Onsite

About The Position

Brentwood School inspires every student to: Think critically and creatively. Act ethically. Shape a future with meaning. BRENTWOOD SCHOOL Culinary Administrative Assistant About Brentwood School Brentwood School is a vibrant and diverse K-12 independent school committed to challenging and nurturing each student to think critically, communicate effectively, act with integrity, and contribute meaningfully to the world around them. Dining Services plays an important role in supporting the health, well-being, and daily experience of our students, faculty, staff, and guests. Position Summary The Culinary Administrative Assistant provides day-to-day administrative support to the Executive Chef and culinary leadership team, keeping menu communication, scheduling, ordering, and kitchen-to-finance paperwork running smoothly across dining operations. This role is the connective tissue between the kitchen and the office – turning the Chef's plans into printed menus, organized schedules, and accurate financial records.

Requirements

Prior administrative or office support experience required
Comfortable with basic office software (Word, Excel/Google Sheets, email/calendar tools)
Strong organizational skills and attention to detail
Clear, professional written and verbal communication
Able to work independently, manage multiple small tasks, and meet recurring deadlines (menu postings, invoice cycles)
Discretion handling financial and personnel-related information

Nice To Haves

Experience in a kitchen, food service, or hospitality setting strongly preferred
Experience with ordering or invoicing platforms a plus

Responsibilities

Assist the Executive Chef with day-to-day administrative duties, including staff scheduling support and calendar coordination
Format, print, and post updated menus for service points and campus communication boards/digital displays
Maintain organized, current versions of menus and culinary documents
Support ordering processes – entering, tracking, and confirming vendor orders as directed by the Chef
Serve as a communication link between the Chef and kitchen staff for daily updates, schedule changes, and operational notices
Relay information between dining services leadership and other departments as needed
Help draft and distribute internal culinary communications (memos, schedule updates, menu notices)
Process and organize vendor invoices for the kitchen
Serve as the liaison between the kitchen and the finance/business office on invoicing questions, discrepancies, and documentation
Maintain accurate, organized records of purchases and invoices to support budget tracking