Criminal Justice Data Specialist

Washington County•Hillsboro, OR

7d•$26 - $36

About The Position

Washington County’s District Attorney’s Office is seeking a detail-oriented and adaptable professional to join its Records and Analytics Support (RAS) Team as a Criminal Justice Data Specialist (Legal Specialist I/II). The team processes reports submitted by more than a dozen police agencies in Washington County and builds cases for attorneys. This role supports criminal prosecution work, requires learning how criminal cases move through the justice system, and contributes to the office’s data-driven operational decision making and public reporting. Legal experience is not required for the Legal Specialist I role; candidates with qualifying legal experience may be eligible for Legal Specialist II. The position works in a supportive, team-oriented environment and regularly collaborates with trial team staff, deputy district attorneys, law enforcement agency partners, and court personnel. It requires managing high-volume workloads and concurrent tasks, adapting to shifting workflows, and responding quickly to time-sensitive issues. Work includes meticulous data entry, ongoing data tracking, and quality control in the District Attorney’s Office case management system to maintain data integrity. Staff are exposed to difficult criminal-case material, including reports involving violent crimes, child abuse, sex crimes, assault, and homicides, as well as crime scene photographs, body-worn camera footage, and 911 calls. This work may be emotionally challenging. The position requires a high school diploma or equivalent and qualifying administrative or clerical support experience. Legal Specialist II requires four years of administrative or clerical support experience, including either two years in a legal support role in a law office or an office focused on legal issues, or one year in a prosecutor’s office. Legal Specialist I requires three years of administrative or clerical support experience. A related bachelor’s or associate’s degree or a paralegal certificate may substitute for two years of experience. Both levels require passing a comprehensive background investigation.

Requirements

High school diploma or equivalent.
Legal Specialist I: Three years of experience providing administrative or clerical support.
Legal Specialist II: Four years of experience providing administrative or clerical support, including either two years in a legal support role in a law office or an office environment focused on legal issues, or one year in a prosecutor’s office.
A related bachelor’s or associate’s degree or a paralegal certificate may substitute for two years of experience.
Must pass a comprehensive background investigation.
Knowledge of sound business communication and correct English usage, including spelling, grammar, and punctuation.
Knowledge of business professional writing standards used in formal and semiformal communications.
Critical thinking in a fast-paced, high-stress environment while multitasking.
Intermediate use of case management systems and standard use of Microsoft Word, Microsoft Excel, Outlook, and Tableau.
Clear, concise, and organized verbal and written communication.
Ability to manage multiple deadlines, adapt to change, maintain accuracy and attention to detail, and reprioritize quickly.
Ability to work independently and collaboratively with attorneys, staff, and law enforcement partners.
Ability to preserve sensitive and confidential information and manage exposure to potentially disturbing or traumatic content.

Responsibilities

Create electronic case files, review imported data for accuracy, and correct or enter missing information.
Request additional case materials, retrieve supplemental documents, and update case records as new information is received.
Validate data entries, resolve inconsistencies, and apply standardized tracking codes to maintain data quality.
Monitor electronic communications and process court documents, including motions, orders, general purpose orders, hearing notifications, and attorney appointments.
Enter judgment, sentencing, and probation-related information, and update records when conditions change.
Manage high-volume workloads and concurrent tasks, adapting to shifting workflows and time-sensitive priorities.
Maintain accurate, consistent, and reliable data in the District Attorney’s Office case management system.