Criminal Justice Data Specialist

Washington County, Oregon•Hillsboro, OR

About The Position

The Washington County District Attorney’s Office is seeking a detail-oriented and adaptable professional to join its Records and Analytics Support (RAS) Team as a Criminal Justice Data Specialist (Legal Specialist I/II). The team handles reports submitted by more than a dozen police agencies in Washington County and builds cases in support of the office’s attorneys. This Legal Specialist role offers the opportunity to learn how criminal cases move through the justice system, support criminal prosecution, and contribute to data-driven operational decisions and public reporting. Legal experience is not required for the Legal Specialist I level; candidates with qualifying legal experience may be eligible for Legal Specialist II. The position works in a supportive, team-oriented environment and regularly collaborates with trial team staff, deputy district attorneys, law enforcement agency partners, and court personnel. It requires managing high-volume workloads and concurrent tasks, adapting to shifting workflows, and responding quickly to time-sensitive issues. Work includes meticulous data entry, ongoing data tracking, and data quality control in the District Attorney’s Office case management system. Employees of the District Attorney’s Office are exposed to difficult material, including reports involving violent crimes, child abuse, sex crimes, assault, and homicides, as well as crime-scene photographs, body-worn camera footage, and 911 calls. The work can be emotionally challenging and involves managing exposure to potentially disturbing or traumatic content.

Requirements

Pass a comprehensive background investigation.
Legal Specialist II: High school diploma or equivalent and four years of administrative or clerical support experience, including either two years in a legal support role in a law office or an office environment focused on legal issues, or one year in a prosecutor’s office. A related bachelor’s or associate’s degree or a Paralegal certificate may substitute for two years of experience.
Legal Specialist I: High school diploma or equivalent and three years of administrative or clerical support experience. A related bachelor’s or associate’s degree or a Paralegal certificate may substitute for two years of experience.
Knowledge of sound business communication principles and correct English usage, including spelling, grammar, and punctuation.
Knowledge of business professional writing standards used in formal and semiformal communications.
Ability to apply critical thinking in a fast-paced, high-stress environment while multitasking.
Intermediate use of case management systems and standard use of Microsoft Word, Microsoft Excel, Outlook, and Tableau.
Ability to clearly communicate ideas concisely and in an organized manner, verbally and in writing.
Ability to manage multiple deadlines, multitask, and adapt to change.
Strong attention to detail and accuracy in a fast-paced, high-stress environment.
Ability to work independently and collaboratively with attorneys, staff, and law enforcement partners.
Strong interpersonal and communication skills.
Ability to maintain and preserve sensitive and confidential information.
Ability to manage exposure to potentially disturbing or traumatic content.

Nice To Haves

Legal support experience, which may qualify a candidate for the Legal Specialist II level.

Responsibilities

Create electronic case files, review imported data for accuracy, and correct or enter missing information.
Request additional case materials, retrieve supplemental documents, and update case records as new information is received.
Maintain data quality by validating entries, resolving inconsistencies, and applying standardized tracking codes.
Monitor electronic communications and process court documents, including motions, orders, general purpose orders, hearing notifications, and attorney appointments.
Enter judgment, sentencing, and probation-related information, and update records when conditions change.
Maintain accurate, consistent, and reliable data through data entry, ongoing tracking, and quality control.
Manage high-volume workloads, multiple concurrent tasks, and changing priorities while addressing time-sensitive issues.