Credit Card Specialist

EquipmentShare•Columbia, MO

10h•Onsite

About The Position

EquipmentShare is hiring a Credit Card Specialist at their Corporate Headquarters in Columbia, MO. This role is responsible for managing the company's corporate credit card program, including issuing new cards, training cardholders, monitoring card usage, and ensuring compliance with company policies. The specialist will work closely with various internal teams such as Accounts Payable, HR & Payroll, and Procurement. The position requires strong attention to detail, excellent communication skills, and proficiency in Microsoft Excel and Google Sheets. The company is looking for individuals who are energetic, adaptable, and eager to contribute to transforming the construction industry through innovative technology.

Requirements

Previous credit card experience is a plus
Excellent communication skills both written and verbal that allow you to clearly communicate with all levels within the organization
Successfully manage multiple tasks and deadlines
Maintain a high level of confidentiality
Ability to be flexible in order to adapt to process changes and ad hoc requests
Good planning and organizational skills to balance and prioritize work
Be able to thrive in a fast-paced work environment with a rapidly growing company
Continually seek efficiencies and process improvements in the day to day credit card activities
Strong attention to detail
Strong background in Microsoft Excel, Word & Google Sheets

Nice To Haves

Bachelor’s degree with courses in accounting, business, or equivalent experience preferred

Responsibilities

Request and issue new cards to staff members based on designated credit limits
Train cardholders on how to use Corporate Cards, at the time of issue, in accordance with the Corporate Card Policy
Monitor the use/abuse of the cards and initiate corrective actions. Report fraudulent use of the corporate cards, by employees, to the Director of Accounts Payable and the Cardholder’s Manager. This could require additional communication with Payroll and the Legal Department.
Follow up on transaction-related disputes or potential fraud detected by the Credit Card Service Provider
Increase credit limits and unlock or suspend cards as needed
Work closely with the Accounts Payable team, Enrichment Team, HR & Payroll Teams, BA Team, Training Team & the Procurement Team - Daily
Respond to emergency credit card requests that can occur outside normal business hours
Work with markets to reallocate expenses and book those to the General Ledger on a monthly basis in accordance with the month-end close timeline
Daily correspondence with cardholders via email, Slack, text and phone
Generate spending audits on a monthly, quarterly, yearly and as-needed basis
Coordinate with the Accounting team to identify capital expenditures and collect and maintain pertinent backup documentation for these expenses
Research cardholder spending to ensure compliance with the Corporate Card Policy to prevent credit card abuse
Maintain a database of credit card purchases, receipts and backup
Assist Human Resources and Payroll Teams by reconciling credit card spend in regard to particular company allowances
Review receipts and monitor receipt retention
Other duties as assigned