Creative Traffic & Project Manager

Cotton & Company•Stuart, FL

2d•Onsite

About The Position

Great creative doesn't happen by accident. It happens because someone is behind the scenes making sure the right people are working on the right projects at the right time—with clear priorities, realistic timelines, and zero confusion. That's this role. Cotton & Company is a nationally respected, AI-forward agency specializing in luxury real estate and private club communities. We produce a high volume of creative advertising work across print, digital, social, video, and web—and we're looking for someone who thrives on bringing order to fast-moving creative environments. This position sits at the center of our Creative Department, partnering with Account Executives, Creative Directors, Designers, Copywriters, Digital, Media, Web, and Production teams to keep projects moving from concept through delivery. You'll be part project manager, part traffic manager, part problem solver, and part air traffic controller. If you enjoy creating structure, solving bottlenecks before they happen, and helping talented creatives do their best work, we'd love to meet you.

Requirements

This role is ideal for someone who naturally organizes everything around them.
You love checklists.
You notice bottlenecks before anyone else.
You enjoy solving puzzles, improving processes, and bringing calm to busy environments.
You communicate confidently without creating drama.
You know how to keep projects moving while building trust with both creative teams and client-facing staff.
You're comfortable making decisions, adjusting priorities on the fly, and keeping dozens of moving pieces organized without letting anything fall through the cracks.
You have experience managing creative, marketing, or agency workflows and understand how work moves from brief through final delivery.
You're comfortable using project management platforms, automation, and AI-supported tools to create visibility and improve efficiency.

Responsibilities

Managing the day-to-day workflow of the Creative Department
Assigning projects based on team capacity, deadlines, skill sets, and priorities
Building and maintaining project schedules from kickoff through final delivery
Leading project kickoff meetings and ensuring creative briefs are complete before work begins
Monitoring workloads and proactively balancing resources across the department
Identifying scheduling conflicts, risks, and bottlenecks before they impact delivery
Working closely with Account Executives to prioritize projects and communicate timeline expectations
Keeping project management software current with schedules, milestones, assignments, and deliverables
Coordinating internal reviews, revisions, approvals, and production deadlines
Following up with team members to ensure deadlines are met and projects continue moving forward
Communicating schedule changes and shifting priorities clearly across departments
Helping establish and improve agency workflows, templates, and operating procedures
Tracking project status and providing regular updates to department leadership
Supporting process improvements through automation, AI tools, and project management best practices
Helping maintain a positive, collaborative, solutions-oriented culture across the creative team

Benefits

Competitive compensation
Access to health, dental, and vision benefits, along with elective supplemental medical benefits
Retirement and profit sharing
Ten paid vacation days per year
Five paid sick days per year
Paid time off for major holidays
Hands-on learning, exposure to multiple marketing disciplines, and opportunities to develop new capabilities
A culture that values internal growth and seeks to promote from within before recruiting externally
Monthly birthday celebrations, luncheons, annual holiday party, annual company anniversary gathering, and other events organized throughout the year
The opportunity to work closely with an experienced, multidisciplinary team where employees can contribute ideas and see the direct impact of their work.