Insomniac - Creative Project Manager

Live Nation Entertainment•Calabasas, CA

5d•Onsite

About The Position

Insomniac Events is seeking a Creative Project Manager to support the Design department in Calabasas. This role reports to the Sr. Director of Media Operations and works closely with the Senior Manager, Art Direction. The Creative Project Manager will manage the flow of work across the Design team, including project prioritization, team bandwidth, assignments, timelines, stakeholder communication, and delivery. This person will partner with executive teams, department directors, marketing teams, and brand stakeholders to ensure key visuals, key art packages, campaign creative, and priority marketing materials are properly scoped, staffed, and delivered on time. The ideal candidate has experience managing a high volume of creative work within an agency, entertainment company, live-events organization, or in-house creative department. This is not a remote position.

Requirements

5+ years of experience in creative project management, creative operations, integrated production, traffic management, or design operations
Experience working at a creative agency, entertainment company, live-events organization, or high-volume in-house creative department
Proven experience managing multiple creative projects and a large volume of assets across overlapping timelines
Experience managing creative-team workload, staffing, resourcing, project assignments, and delivery schedules
Experience working directly with senior leaders, department heads, marketing teams, and brand stakeholders
Strong understanding of creative development across design, brand, key art, marketing campaigns, print, digital, social, web, video, and production
Advanced experience with Asana or similar project-management platforms.
Strong organizational, communication, prioritization, and stakeholder-management skills
Ability to remain calm, organized, and solutions-oriented in a high-pressure, deadline-driven environment
Proficiency in Google Workspace, Microsoft Office, Dropbox, Mac, and PC.

Nice To Haves

Passion for music, live events, and culture is strongly preferred

Responsibilities

Manage the day-to-day workflow, prioritization, scheduling, and delivery of creative projects across the Design department
Partner with the Sr Director of Media Operations and Senior Manager, Art Direction to evaluate team bandwidth, assign projects, balance workload, and identify resourcing needs
Manage project assignments across both internal designers and outside creative partners, based on workload, skill set, project complexity, and priority
Partner with executive teams, department directors, marketing teams, and brand stakeholders to align on creative needs, timelines, priorities, and delivery expectations
Lead project intake, kickoff meetings, project planning, workback schedules, task assignments, and stakeholder communication
Ensure priority work—including key visuals, key art packages, marketing campaigns, and launch materials—is properly scoped, staffed, and delivered on time
Maintain visibility into project status, risks, shifting priorities, dependencies, approvals, and resource constraints
Proactively identify issues that could affect timelines, quality, or workload and recommend solutions or adjustments to Design leadership
Manage project workflow within Asana, including task creation, ownership, due dates, dependencies, reporting, and project hygiene
Coordinate feedback, review rounds, revisions, approvals, and final asset delivery across all relevant stakeholders
Maintain accurate project documentation, timelines, briefs, status updates, and final asset archives
Support QA and delivery-readiness reviews to ensure creative materials are complete, accurate, and approved before release
Improve department processes related to creative intake, prioritization, assignments, feedback, approvals, file organization, and reporting
Attend company events and work evenings, weekends, and travel as needed to support business and event deadlines