Creative Producer

Museum of Ice Cream•Chicago, IL

1d•$65 - $75•Hybrid

About The Position

Museum of Ice Cream is seeking a hands-on Creative Producer to turn approved ideas into exceptional physical experiences. This individual will lead the production of a major Miami cultural activation in December and support three additional brand activations across the portfolio. This is a mid-level role for someone experienced in production, capable of building workbacks, managing vendors and budgets, translating creative intent into production requirements, anticipating risks, and ensuring internal teams, partners, and museum operations move towards launch.

Requirements

4–6 years of hands-on experience producing experiential marketing activations, branded installations, pop-ups, events, retail environments, museums, or other physical consumer experiences.
A portfolio or case studies demonstrating personal ownership of complex, high-quality activations from planning through onsite execution.
Experience managing several concurrent projects with fixed launch dates, multiple stakeholders, and meaningful external partner expectations.
Strong vendor-management experience across fabrication, graphics, environmental production, events, installation, and logistics.
Working knowledge of production budgets, estimates, purchase processes, change orders, and cost reconciliation.
The ability to read floor plans, elevations, dimensions, specifications, and basic technical or shop drawings.
Excellent organization, communication, and judgment, with the confidence to drive follow-up, make recommendations, and escalate risk clearly.
Availability for regular domestic travel and onsite work, including evenings or weekends when required for installation, launch, or live activation support.
Candidates must be located in Miami, New York City, Chicago, or Boston.

Nice To Haves

Experience as an experiential agency producer who is calm under pressure, excellent with details, and energized by turning ambitious creative into a real guest experience.
Comfortable owning the work while knowing when to escalate a decision or risk.

Responsibilities

Lead assigned activations from creative approval through sourcing, fabrication, installation, live operation, and strike or handoff.
Build detailed scopes, workbacks, budgets, responsibility matrices, production schedules, and launch-readiness checklists.
Translate creative concepts and partner commitments into clear technical requirements, deliverables, vendor briefs, and onsite execution plans.
Identify, brief, and manage fabricators, printers, installers, rental companies, venues, caterers, and other production partners.
Obtain and reconcile estimates, purchase requirements, and change orders; track committed and forecasted spend against approved project budgets.
Manage samples, proofs, materials, dimensions, floor plans, technical drawings, shipping, site access, loading, deliveries, and installation logistics.
Keep schedules, production decks, budgets, decisions, specifications, vendor details, and project status current in shared systems.
Create a clear operating rhythm within Marketing across Creative and Brand Partnerships, and cross-functionally with Experience Design, museum Operations, external partners, and vendors.
Track contractual deliverables and approvals with Brand Partnerships, flag scope changes, and ensure production stays aligned with approved creative and partner expectations.
Lead or support site visits, installs, technical rehearsals, activation launches, and issue resolution in market.
Surface schedule, cost, quality, safety, and operational risks early, recommend solutions, and escalate decisions with enough time to act.