Creative Marketing Operations Specialist

Knitwell Group • New Albany, OH

8d • Onsite

About The Position

The Creative Operations Specialist is responsible for partnering with the Creative Operations Manager and Sr. Creative Operations Specialist for all Sample Coordination and Invoice Processing functions. This role involves managing sample coordination for various shoots (PDP, Style Out, Brand), including unpacking, checking in samples, maintaining logs, data entry, and preparing documentation. Additionally, the specialist will manage invoice processing for crew and talent for photoshoots, including PO execution, timesheet alignment, vendor setup, and month-end close reconciliation. The role also supports marketing operations with month-end close, vendor setup, and purchase order requests, and collaborates with merchandising to track sample arrivals for style outs and photoshoots.

Requirements

• 1-3 years marketing experience with specific experience in project management, planning and execution with a retailer preferred.
• Experience with women’s specialty apparel preferred.
• Bachelor’s degree in marketing or related field.
• Demonstrated ability to handle multiple projects simultaneously.
• Detail-oriented with strong organizational skills.
• Strong written and verbal communication skills.
• Strong mathematical, quantitative, written, and verbal communication skills with a high aptitude for problem solving.
• Motivated problem solver with a positive attitude.
• Team Player that leads with savvy, kindness, and resourcefulness.
• Strong time management and organizational skills with the ability to shift priorities quickly.
• Self-reliant, strong sense of urgency and detail oriented.
• Ability to establish and maintain relationships across departments.

Responsibilities

• Manage sample coordination for all PDP, Style Out and Brand shoots
• Assist in brand and ecomm sample turn-ins
• Hands-on support during style-out process (print outs, boards, tagging product, etc.)
• Input images and product info into asset deck during style out process
• Unpacking trunks from photo shoots
• Checking in samples and packing trunks for brand and ecomm shoots
• Maintain accurate sample logs, update late sample log, and floorset logs
• Data entry of sku info into the asset deck for Brand Shoots
• Input image selects into asset deck following Brand Shoots
• Create fittings doc and copy over info to send to Tech Design for Brand Shoots
• Update floorset kick-off decks for ecomm photo studio
• Assist with zero skus and one-off requests related to missing imagery
• Collect and send color references to retouching vendors
• Rename and upload third-party vendor imagery for the website
• Back up hard drives to server
• Add merchant mark ups into photo asset deck
• Boxing up old samples for sample sale and/or sample donation
• Help organize sample area, props and photo studio
• Manage all PDP Invoice Processing and support any Brand Shoot Invoice Processing
• Invoice Processing for crew and talent (Photographer, Stylist, Stylist Assistant, Hair/Make-up Stylist, Models)
• Includes: PO execution, Timesheet alignment, New vendor / Contractor Set up, Month-End Close Account Reconciliation, Accrual processing, Invoice / Shoot Tracking, Payment Tracking
• Partners with Marketing Specialist on month-end close, new vendor set up and purchase order requests
• Partners with all merchants to track and ensure all samples arrive on time for style out and photoshoot turn-ins

Benefits

• Merchandise discount at select KnitWell Group brands
• Support for individual development plus opportunities for career mobility within our family of brands
• Culture of giving back – local volunteer opportunities, annual donation and volunteer match to eligible nonprofit organizations, philanthropic activities to support our communities
• Medical, dental, vision insurance
• 401(K)
• Employee Assistance Program (EAP)
• Paid time off & holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level