Courtroom Clerk

State of Oregon•Roseburg, OR

20h•Onsite

About The Position

The Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role affects members of our community who come to the court to have their cases resolved. We need people who want to impact their communities, value OJD’s efforts to remove barriers to access justice services, and welcome interacting with the public. We are committed to building a diverse, inclusive team and encourage candidates of all backgrounds to apply. We consider relevant work experience, education, and any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. We welcome all candidates who are inspired by our work and mission. The Douglas County Circuit Court in Roseburg, Oregon, is hiring a Courtroom Clerk. In this role, much of your time will be spent in a courtroom, logging court events in real time. You will record court events using specific software applications and a computer. You will troubleshoot equipment issues and communicate them immediately to the judge or judicial staff to ensure proceedings remain on the record. You will generate case documents and ready them for signature, and you will review documents for accuracy and completeness. You will be using a computer to enter information on electronic case records, including scheduling next appearances and scanning documents. You will also manage exhibits received during trial until turned over to the exhibit clerk or returned to the appropriate party. Attending meetings and serving on committees while taking and disbursing minutes will be part of your duties. You will have frequent interaction with law enforcement, judges, attorneys, parties to cases, and with many people who are facing challenging life circumstances or stressful situations. You will be expected to act professionally to all people whom you may encounter. You will use established policies and procedures to perform your work, while also ensuring statutory requirements are met. Most importantly, you will be providing access to justice services within our community and ensuring people's cases navigate through the court system in a timely manner, reflecting the most current information. Assigned tasks may be changed to accommodate workload and organizational needs.

Requirements

At least three (3) or more years of responsible experience in a moderately complex office or business setting involving the processing of financial, administrative, or legal documents.
Possession of a high school diploma, GED or equivalent life or work experience.
Experience providing direct administrative support to one or more persons.
Experience using a computer for data entry, scheduling, and to manage and maintain records; experience should be within the past five years.
Experience maintaining focus and accuracy during interruptions, distractions, or noise.
Experience ensuring the accuracy of forms, memos, or other documents.
Ability to pass a skills test for bilingual skills (includes ASL) and be assigned to use those skills on the job to receive a 5% allowance.

Nice To Haves

Experience working in a court or legal environment is desirable but not required.

Responsibilities

Log court events in real time using specific software applications and a computer.
Troubleshoot equipment issues and communicate them immediately to the judge or judicial staff.
Generate case documents and ready them for signature.
Review documents for accuracy and completeness.
Enter information on electronic case records, including scheduling next appearances and scanning documents.
Manage exhibits received during trial.
Attend meetings and serve on committees, taking and disbursing minutes.
Interact frequently with law enforcement, judges, attorneys, parties to cases, and the public.
Act professionally to all encountered individuals.
Use established policies and procedures to perform work and ensure statutory requirements are met.
Provide access to justice services within the community.
Ensure people's cases navigate through the court system in a timely manner.

Benefits

95% to 99% of medical insurance premiums paid for full-time employees (or up to 99% for part-time employees), including mental health coverage.
10 paid holidays.
2 floating holidays.
3 personal business days.
Separate sick and vacation paid leaves (prorated for part-time employees).
Optional insurances.
Flexible spending plans.
5% allowance for bilingual skills (includes ASL) if skills test is passed and skills are used on the job.
Potential for a 5% annual increase.
Eligible for Public Service Loan Forgiveness program.