Courtroom Clerk - Clerk of Superior Court (Camp Verde)

Yavapai County Government•Camp Verde, AZ

10d•Onsite

About The Position

Under general supervision, performs diversified in court and in office tasks of considerable difficulty in support of the operation of the courtroom, services, and functions for the Clerk of Superior Court. Major Duties, Responsibilities Prepares for and attends court hearings and trials of various complexity and duration; issues warrants and summonses; processes orders received in Court; prepares minute entries; opens criminal cases and processes documents generated in Early Disposition Court and Grand Jury; reports disposition of criminal cases to State of Arizona agencies; administers various oaths. Oversees and manages exhibits submitted during court proceedings; receives, processes, stores, packages, tracks, disposes, releases, and routes exhibits and classified material pursuant to Arizona Revised Statutes, Arizona Rules of Court, judicial orders, and established procedures. Oversees audio recording system and ensures the quality of those recordings. Reviews and checks work of other clerical workers for conformance to regulations, policies, and procedures governing assigned operations. Accesses, inputs, and maintains data in a database. Performs other job-related duties as assigned.

Requirements

High school diploma or equivalent
A minimum of three (3) years of progressively responsible clerical and/or administrative experience
Must possess a valid Arizona driver’s license
Knowledge of court system rules, statutes and regulations governing the department
Knowledge of Arizona Code of Conduct for Judicial Employees and Clerk of Court and Yavapai County policies
Knowledge of business English, spelling, grammar, punctuation, and composition
Knowledge of clerical office practices and procedures
Knowledge of current Microsoft Office software
Knowledge of filing and recordkeeping
Skill in customer service
Skill in time management
Skill in communicating effectively and professionally, both verbally and in writing, included in a face-to-face setting by telephone and/or any form of written communication, with public and employees
Skill in establishing and maintaining effective working relationships with employees, other agencies, and the public
Skill in organization and adherence to detail
Ability to take notes (written and typed) and transcribe those notes into a comprehensive minute entry
Ability to complete detailed work accurately and in compliance with department standards
Ability to maintain confidentiality of court proceedings and documents
Ability to adhere to the Arizona Code of Conduct for Judicial Employees, as well as Clerk of Court and Yavapai County policies
Ability to type at the minimum speed of fifty (50) WPM
Ability to work under pressure in a dynamic environment with changing demands and priorities
Ability to develop and maintain effective working relationships with associates, employees of other departments, representatives of other organizations, County officials, and the public
Ability to keep management informed of key operating issues affecting the department
Ability to remain current in knowledge required to perform assigned duties
Ability to handle confidential matters and always maintain discretion
Ability to work professionally and effectively with co-workers, parties, victims of crime, witnesses, and the general public
Ability to act with courtesy, tact, and diplomacy

Responsibilities

Prepares for and attends court hearings and trials of various complexity and duration
Issues warrants and summonses
Processes orders received in Court
Prepares minute entries
Opens criminal cases and processes documents generated in Early Disposition Court and Grand Jury
Reports disposition of criminal cases to State of Arizona agencies
Administers various oaths
Oversees and manages exhibits submitted during court proceedings
Receives, processes, stores, packages, tracks, disposes, releases, and routes exhibits and classified material pursuant to Arizona Revised Statutes, Arizona Rules of Court, judicial orders, and established procedures
Oversees audio recording system and ensures the quality of those recordings
Reviews and checks work of other clerical workers for conformance to regulations, policies, and procedures governing assigned operations
Accesses, inputs, and maintains data in a database
Performs other job-related duties as assigned