Courtroom Assistant - Floater

Maricopa County•Mesa, AZ

2d•Onsite

About The Position

The Courtroom Assistant Floater provides coordination of courtroom proceedings and performs a variety of specialized legal clerical support duties related to the high volume, fast-paced operations of a Juvenile Court division. The Superior Court of the Judicial Branch of Arizona in Maricopa County is dedicated to providing a safe, fair and impartial forum for resolving disputes, enhancing access to our services, and providing innovative, evidenced-based practices that improve the safety of our community and ensure the public’s trust and confidence in the Judicial Branch. The Superior Court in Maricopa County, one of the largest, most innovative and progressive trial courts in the nation, seeks innovative individuals to join our team who will embrace our vision of excellence and the principles inherent in the Rule of Law...every person, every day, every time. We fulfill these principles through a culture that values fairness, respect, integrity, innovation, and safety.

Requirements

High School diploma or GED
Three (3) years of progressively responsible administrative experience, preferably in a court or legal environment OR Combined education and experience qualifications: A combination of post-secondary education and experience may be considered in substitution for the minimum qualifications

Nice To Haves

Bilingual skills in Spanish/English
Experience within a courtroom environment; maintaining order and integrity of the court process
Experience with Microsoft Office 365 (Teams, SharePoint, OneDrive, Outlook, Word, and Excel), iCIS, OnBase, eFile, multi-line telephone system, e-courtroom equipment, and basic office equipment.
Experience in providing a high level of customer service in a fast-paced environment.
Knowledge of Court policies, procedures, and operations
Knowledge of State laws, rules, and regulations
Skill in Effectively and professionally communicating verbally and in writing to convey information effectively and appropriately based on audience, including providing directives to large groups of people
Skill in Utilizing the following programs and equipment; Microsoft Office 365 (Teams, SharePoint, OneDrive, Outlook, Word, and Excel), iCIS, OnBase, eFile, multi-line telephone system, e-courtroom equipment, and basic office equipment
Skill in Critical thinking and evaluating information to determine best solution
Ability to Perform work tasks with attention to detail
Ability to Establish and maintain effective working relationships with others
Ability to Make sound decisions in accordance with regulations, policies and procedures
Ability to prioritize tasks and re-prioritize tasks based on importance and time sensitivity

Responsibilities

Interacts directly with the public, attorneys, case managers, court staff, outside agency staff, court interpreters, MCSO deputies, and court security
Prepares the courtroom for hearings, coordinates courtroom actions with Courtroom Clerk, and manages the courtroom during proceedings maintaining order and integrity of the court process
Prepares e-courtroom equipment (digital FTR recorder, white noise machine, electronic presentation equipment, electronic fingerprint equipment etc.) for use during hearing; coordinates the use of and runs equipment during hearing and troubleshoots technical issues
Utilizes court system (iCIS) check-in and printed calendar to determine whether case parties are present, obtain additional information/documents needed for court from litigants, call all parties into the courtroom, communicate cases called with courtroom clerk and the Judicial Officer
Prepares files for the court, distributes the court calendar, reviews files for missing information and court readiness
Assists with case processing
Performs critical data entry of hearing outcomes and results into the court system (iCIS) in real time in order to maintain updated data, modify existing records, or initiate court ordered actions.
Works collaboratively with other divisions to offer assistance in times of need, emergency situations, and as scheduled.
Provides back-up coverage of Judicial Assistant duties at the direction of the Judicial Officer/court administration.
Assists the Judicial Officer and Judicial Assistant with the calendar & other assignments by request.