Court Utility Support Specialist

City of Atlanta•Atlanta, GA

7d•Onsite

About The Position

Individuals in this position will provide professional services in municipal court cases. This position will also perform a wide variety of specialized clerical duties in support of the municipal court including, but not limited to: the initiation, processing, and maintenance of legal documents; correspondence and statistics; and provide information and assistance to the public, as well has knowledge of other municipal court departments. The incumbent in this class performs duties related to managing a court calendar for an assigned Judge with in the Atlanta Municipal Court. Responsibilities include reviewing case files and tracking cases on a court calendar. This is an experienced level capable of carrying out most assignments typical of the position or specialty with limited guidance or review.

Requirements

High School Diploma or equivalent.
Two (2) years of clerical or related experience, preferably in a judiciary environment (or any equivalent combination of education, training, and experience which provides the requisite, knowledge and skills.
Knowledge of legal tasks, methods, tools, and processes.
Knowledge of criminal justice or the judicial system.
Knowledge of law enforcement.
Knowledge of legal terminology.
Skill in performing most case management tasks.
Great customer service and bilingual skills.
Excellent interpersonal communication skills.
Ability to read and follow complex instructions, plans, court orders, etc.
Ability to demonstrate skills of observing others and surroundings.
Ability to strategize and carry out plans.
Ability to communicate effectively with the public.
Ability to operate a variety of job-related machines and or office equipment such as fax machine, computer, scanner, and telephone system.
Georgia Crime Information Center (GCIC) Certification is required (in order to have authorization to run criminal history, driver’s license and vehicle registration reports).
Fingerprinting required as a part of pre-employment onboarding.
CJIS Security Policy v5-9-5.

Nice To Haves

Associate's degree and/or a two-year equivalent degree from an accredited higher education institution; completion of technical course in case management and 2-4 years' of directly related experience, preferably in a judiciary environment.

Responsibilities

Designs and implements systems and procedures under Court guidelines to ensure uniform and accurate case management including docket settings, docket notifications, processing summons or subpoenas; coordinates courtroom activity, system updating, compliance case monitoring, and quality control.
Responsible for accurate court disposition and court fine records.
Develops and maintains working relationship with the county, other courts, community service organizations and city departments to develop and implement collaborative services.
Provides assistance to offenders for alternative sentencing options to include community resources such as, but not limited to; local, state and federal agencies and nonprofit agencies.
Stays abreast of legislature and court procedures and training related to court duties, to ensure compliance with applicable laws, rules, and regulations.
Assists the public in person and by phone including retrieving information and files, and providing general information regarding scheduling of court dates, defensive driving, warrants, and processing extensions; assists the public in problem solving and research activities.
Compiles, types, records and files a wide variety of court records, reports and materials including citations, summons, warrants, letters, reports, and complaints.
Sorts, files, copies and distributes court documents, reports to appropriate personnel; processes paperwork including quality control.
Provides support for additional court operational departments as needed or requested.
Periodically works weekend shifts to support bond calendars
Manages all duties related to the maintenance and operations of courtroom functions as assigned.
Organizes and inputs citation data into the case management system while abiding to the standard operational procedures.