Court Technician I / II- Clerk of Superior Court (0926)

Coconino County•Flagstaff, AZ

4d•Onsite

About The Position

Under supervision, performs legal work of moderate difficulty recording and documenting court proceedings for hearings of various complexity and duration, processes, and distributes court documents and legal papers; interacts with judicial officials, attorneys, court staff, criminal justice officials, and parties in all types of actions; performs related work as assigned. The role involves attending court hearings, summarizing and recording proceedings, preparing minute entries, managing case files, updating calendars, and processing legal documents. Essential functions include sitting for extended periods for shorthand, data entry, and transcription; working with various court personnel and the public; dealing with interruptions; performing repetitive hand/wrist motions for data entry and transcription; and requiring specific vision and hearing acuity.

Requirements

Two years of experience in a business environment or training in business procedures.
Must have keyboarding skills of 50 words per minute and take dictation at 60 words per minute and/or have experience with digital recording equipment.
Associate degree in a related field and two years of experience in a business environment or training in business procedures.
Three years of progressively responsible clerical work; including at least one year experience as a Court Technician I.
Must be able to type 50 words per minute and/or have experience with digital recording equipment.
Must successfully pass background investigation, including fingerprint clearance.
Considerable knowledge of use of modern office equipment.
Considerable knowledge of taking and transcribing dictation.
Working knowledge of Arizona statutes and Rules of Procedure.
Working knowledge of Court and legal terminology and procedures.
Working knowledge of modern office practices, procedures, and equipment.
Working knowledge of Legal terminology and business English.
Working knowledge of Computer applications.
Ability to make sound decisions in accordance with regulations, policies, and procedures.
Ability to maintain confidentiality of court matters.
Ability to perform complex paperwork processing and calendaring tasks with speed and accuracy in a courtroom environment.
Ability to meet deadlines and maintain workflow.
Ability to type accurately.
Ability to accurately maintain records and prepare reports.
Ability to work safely and support the culture of workplace safety.
Ability to establish and maintain effective working relationships with employees, other agencies, and the public.
Ability to follow written and verbal instructions.
Ability to communicate effectively verbally and in writing.
Considerable knowledge of procedures, guidelines, and statutory requirements that govern the duties of courtroom clerks.
Skill in use of modern office equipment.
Skill in taking and transcribing dictation.

Nice To Haves

Previous judicial branch, legal or justice system experience.
Experience using specialized case management tools like AJACS, Word templates, and creating meeting summaries.
Typing speed over 80 wpm with high accuracy.
Proficiency with spelling legal terminology in English.

Responsibilities

Attends court hearings of various complexity and duration.
Determines, summarizes, and records the points and decisions reached in the course of the proceeding.
Extracts information collected in the courtroom and prepares a cohesive, understandable Minute Entry.
Accesses, inputs, and maintains data in automated case management system.
Provides a monthly recap of all under-advisements and statistics of hearings attended.
Interprets, explains, and applies specific statutes, code regulations and procedures.
Impans grand jury and trial juries.
Takes, transcribes, and dockets courtroom dictation.
Processes and distributes official records of formal orders, and other official and legal documents at the direction of the Judge.
Maintains control of case files during Court hearings and assures files are available at the scheduled time.
Updates Court and judges' calendars based on Court orders and coordinates calendars and schedules with Judicial Assistants.
Keeps records of matters taken under advisement to assure judge's ruling within legally set time limitations.
Marks and maintains all submitted exhibits and assures exhibits are available at scheduled hearings.
Certifies documents.
Reads information or indictment preceding criminal trials.
Closes out criminal case files which includes reporting felony convictions.
Issues bench warrants; prepares and maintains files.
Prepares multiple documents to carry out the judgment of the court.
Prepares and submits Motor Vehicle Department abstracts and DPS disposition reports using computer applications.
Summarizes court proceedings in minute entry form.
Creates, processes, and distributes official records of formal orders and other official and legal Documents at the direction of the Judge.
Assists in the training of court technicians.