Front Counter- Clerk of Superior Court (0926)
About The Position
Under supervision, performs work of moderate difficulty in assigned field; performs related work as assigned. This position involves formatting, composing, and typing correspondence, preparing reports, maintaining records, receiving, sorting, filing, and retrieving documents. It also includes updating, checking, and completing records, verifying discrepancies, researching records, and disbursing information. The role requires establishing and maintaining complex filing systems, scheduling meetings, taking minutes, and ensuring the availability of files. Additionally, the position involves processing and distributing confidential documents, potentially maintaining budget accounting records, and answering/routing phone calls. Essential functions include various physical movements for filing and computer work, as well as specific sensory abilities for communication and data handling. This position is non-exempt from overtime and is safety sensitive.
Requirements
- Two years' experience in performing clerical or administrative work within subject area; OR Associate's degree and one year experience in performing clerical or administrative work within subject area; OR any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position.
- Considerable knowledge of Business English, spelling and arithmetic, punctuation and grammar
- Considerable knowledge of Office practices and procedures
- Skill in Use of computer systems, Microsoft Suite, and other office machines
- Skill in Report preparation
- Ability to Compose correspondence dealing with technical and complex matters
- Ability to Exercise sound independent judgment on a variety of problems in accordance with established departmental policies and procedures
- Ability to Prioritize, plan and carry out assignments
- Ability to Work safely and support the culture of workplace safety
- Ability to Establish and maintain effective working relationships with employees, other agencies and the public
- Ability to Follow written and verbal instructions
- Ability to Communicate effectively verbally and in writing
- Sitting, walking, standing, crouching, stooping, kneeling, reaching, bending and crawling for filing
- Working with and around others
- Dealing with interruptions
- Repetitive motion (hand/wrist/elbow/ shoulder) for computer work, filing, copying etc.
- Vision acuity (near) for computer work and reading documents
- Hearing and speech for ordinary conversation
- Finger dexterity and touch for typing
Nice To Haves
- Previous court, law enforcement, or legal office experience.
- Experience using a case management system daily for data entry and records.
- Experience with cash handling and customer service.
Responsibilities
- Formats, composes and types correspondence and other documents from written drafts and dictating equipment on routine, complex and confidential matters
- Prepares reports and maintains records
- Receives, sorts, files and retrieves forms, correspondence and documents
- Updates, checks and completes records, forms and documents
- Verifies discrepancies and makes corrections
- Researches records and disburses information
- Establishes and maintains complex filing systems
- Schedules, gathers materials and prepares agenda for various meetings
- Takes and transcribes minutes of meetings and other proceedings
- Maintains control and assures availability of files and other materials
- Answers questions requiring knowledge of departmental rules and procedures
- Exercises discretion and judgment on minor administrative decisions
- Processes and distributes confidential and sensitive documents
- May maintain department budget accounting records
- May answer and route incoming phone calls
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
