Court Reporter, Magistrate

Hamilton County, Indiana•Noblesville, IN

3d•Onsite

About The Position

The Court Reporter serves Court Administration by preparing records of court proceedings, certifying their truth and accuracy, preparing and processing court documents, providing clerical support, and assisting the public. The position attends court proceedings to record them, supports court operations and courtroom readiness, handles case evidence, and communicates with court personnel, other departments, attorneys, and members of the public. The role may periodically serve as a Court Reporter in other courts as needed.

Requirements

High school diploma or GED.
Working knowledge of standard office and court policies, procedures, and related terminology, and the ability to apply this knowledge to interrelated tasks.
Ability to take shorthand and type with speed and accuracy.
Ability to operate standard office equipment, including court recording equipment, computer, printer, telephone, fax machine, copier, transcriber/Dictaphone, and calculator.
Working knowledge of standard English grammar, spelling, and punctuation.
Ability to communicate effectively orally and in writing with coworkers, County departments, attorneys, the Hamilton County Division of Family and Children, the Bureau of Motor Vehicles, and the public, with sensitivity to professional ethics, gender and cultural diversity, and disabilities.
Ability to understand and follow oral and written instructions and respond appropriately to constructive criticism.
Ability to work with others in a team environment and maintain respectful working relationships.
Ability to manage several tasks at once, work under time pressure, and complete assignments amid frequent distractions and interruptions.
Ability to serve the public with diplomacy and respect, including during occasional encounters with irate or hostile people.
Ability to provide public access to department information or maintain records confidentiality as required by state requirements.
Ability to comply with employer and department personnel policies and work rules, including attendance, safety, drug-free workplace, and personal conduct requirements.
Ability to regularly work extended hours and occasionally work weekend or evening hours.

Nice To Haves

Legal secretary and/or paralegal experience.
Court reporter certification.

Responsibilities

Attend court proceedings, make audio recordings and shorthand notes, operate and label recording equipment, and periodically prepare verbatim transcripts from recordings as requested.
Take custody of case evidence, inventory, package, label, and file evidence, and dispose of obsolete evidence and exhibits according to statutes, retention schedules, and local court rules.
Provide clerical support to the Commissioner/Circuit Court and Superior Court 1, including delivering mail and documents, maintaining hearing notes, and typing orders, decrees, and correspondence from dictation.
Communicate the hearing schedule and sign-in sheet to the control room, and report schedule or location changes, including transport needs for people not on the docket.
Communicate with departments, the Bureau of Motor Vehicles, attorneys, and the public about case information and court schedules.
Serve as bailiff by opening and closing the courtroom, replenishing supplies, straightening the courtroom after hearings, assisting participants with procedures, ensuring participants are ready for hearings, and reporting unusual situations.
Retrieve and organize files for scheduled cases and ensure cases have the appropriate entries and forms.
Assist office visitors with information and forms and direct them to the appropriate courtroom, person, or department; respond to telephone inquiries about cases.
Make copies of exhibits and orders for attorneys and the public.
Maintain office supply inventory and order supplies as needed; maintain office equipment, check that it is working properly, replenish paper and toner, and report repair needs.
Periodically serve as Court Reporter in other courts as needed.
Perform related duties as assigned.