Court Operations Specialist

State of Oregon•Hillsboro, OR

20h•Onsite

About The Position

The Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role affects members of our community who come to the court to have their cases resolved. We need people who want to impact their communities, value OJD’s efforts to remove barriers to access justice services, and welcome interacting with the public. We are committed to building a diverse, inclusive team and encourage candidates of all backgrounds to apply. We consider relevant work experience, education, and any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. We welcome all candidates who are inspired by our work and mission.

Requirements

High school diploma or equivalent.
Four (4) years of responsible administrative experience in a moderately complex office or business setting demonstrating the knowledge, skills, and abilities needed for the position.
Any combination of education and experience equivalent to four (4) years of experience that typically supports the knowledge, skills, and abilities for the position.
Experience performing a variety of clerical or administrative support tasks with strict deadlines in a busy business or professional setting.
Experience using a variety of software programs to access and input information and complete various tasks.
Experience coordinating schedules and maintaining calendars.
Experience providing customer service to a variety of individuals in challenging circumstances.
Experience and skill in writing and reviewing documents for accuracy and completeness.

Nice To Haves

Bilingual English/Spanish proficiency is preferred.
Bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job.

Responsibilities

Prepare the courtroom.
Update daily dockets.
Coordinate proceedings.
Operate and monitor digital recording equipment and complete log notes when court is in session.
Swear in witnesses.
Process exhibits.
Fill out forms.
Enter orders and judgments into the record.
Verify that pleadings submitted to the court are accurate and complete.
Research the status of cases.
Watch for security concerns in the courtroom.
Coordinate meeting invitations and facilitate and record remote proceedings.
Perform data entry in chambers.
Maintain calendars and schedules.
Arrange for the return or disposal of exhibits.
Draft letters and orders.
Proofread and distribute correspondence.
Help with case and document tracking.
Manage the assigned caseload.
Route mail, files, documents, and supplies.
Answer questions from internal and external customers about pending motions, outstanding rulings, and scheduled hearings.
Prevent ex parte contact with the judge.
Provide customer service in person, over the phone, and in writing.
Process cases.
Provide coverage within the Domestic Relations Department.
Serve as the primary backup for the Evidence Coordinator and the Civil Department’s Pro Tem Coverage Clerk.

Benefits

95% to 99% of medical insurance premiums paid for full-time employees, including mental health coverage.
10 paid holidays.
2 floating holidays.
3 personal business days.
Separate sick and vacation paid leaves (prorated for part-time employees).
Optional insurances.
Flexible spending plans.
5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job.
Potential for a 5% annual increase.
Eligible for the Public Service Loan Forgiveness program.