Court Operations Specialist

State of Oregon • Dallas, TX

3d • Onsite

About The Position

The Polk County Circuit Court in Dallas, Oregon, is hiring a Court Clerk (Court Operations Specialist). In this role, you will provide courtroom support by taking minutes, preparing judgments and orders, entering data of court events and documents, operating the court’s electronic recorder, and ensuring accurate record of the court proceedings are being created and preserved in accordance with the applicable law, rules, and established business process and guidelines. When not in the courtroom, you will schedule meetings or maintain court calendars for judges, prepare dockets for court sessions, assemble materials and notify parties, arrange prisoner transport, and coordinate court appearances for litigants or court interpreters. You will also coordinate case activities and information with judges, court administration, other operations staff, attorneys, and litigants. As a point of contact for the court, you will assist customers at the counter, on the phone or through email and mail; organize and determine priorities; route parties and materials as appropriate; accept and receipt payments of cost, fees, fines, bail and other monies and balance cash drawer at the end of each day. Lastly, you will obtain and make recommendations after review of financial information for court appointed attorney eligibility. Assigned tasks may be changed to accommodate workload and organizational needs.

Requirements

• High school diploma or equivalent
• 4 years of responsible administrative experience in a moderately complex office or business setting demonstrating the knowledge, skills and abilities needed for this position
• Experience in administrative support with strict, and often competing, deadlines in a fast-paced business or professional setting.
• Experience explaining processes, procedures, or policies.
• Experience responding professionally to customers or clients who are facing challenging life circumstances, stressful situations, or trauma.
• Experience using computers and software programs to manage information and to complete work.
• Experience handling cash and other monetary transactions, generating receipts, or crediting people’s accounts.

Responsibilities

• Provide courtroom support by taking minutes, preparing judgments and orders, entering data of court events and documents, operating the court’s electronic recorder, and ensuring accurate record of the court proceedings are being created and preserved.
• Schedule meetings or maintain court calendars for judges.
• Prepare dockets for court sessions, assemble materials and notify parties.
• Arrange prisoner transport.
• Coordinate court appearances for litigants or court interpreters.
• Coordinate case activities and information with judges, court administration, other operations staff, attorneys, and litigants.
• Assist customers at the counter, on the phone or through email and mail.
• Organize and determine priorities.
• Route parties and materials as appropriate.
• Accept and receipt payments of cost, fees, fines, bail and other monies.
• Balance cash drawer at the end of each day.
• Obtain and make recommendations after review of financial information for court appointed attorney eligibility.

Benefits

• 95% to 99% of medical insurance premiums for full-time employees (or up to 99% for part-time employees), including mental health coverage.
• 10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees).
• Optional insurances and flexible spending plans.
• 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job!
• Potential for a 5% annual increase.
• Eligible for overtime compensation for hours worked in excess of 40 per work week.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED