Court Operations Clerk (Cashier and Records Clerk)
About The Position
The Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role affects members of our community who come to the court to have their cases resolved. We need people who want to impact their communities, value OJD’s efforts to remove barriers to access justice services, and welcome interacting with the public. We are committed to building a diverse, inclusive team and encourage candidates of all backgrounds to apply. We consider relevant work experience, education, and any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. We welcome all candidates who are inspired by our work and mission. The Columbia County Circuit Court in Saint Helens, Oregon, is hiring a Cashier and Records Clerk (Court Operations Clerk).
Requirements
- High school diploma or equivalent.
- At least one (1) year of responsible clerical experience in a moderately complex office or business setting.
- Any combination of education and experience equivalent to one (1) year of experience that typically supports the knowledge, skills, and abilities for the position.
Nice To Haves
- Experience performing a variety of clerical or administrative support tasks with strict deadlines and frequent interruptions in a busy business or professional setting.
- Experience using a variety of software programs to access and input information and complete various tasks.
- Experience providing customer service to a variety of individuals in challenging circumstances.
- Skill in writing and reviewing documents for accuracy and completeness.
- Experience handling cash or credit card transactions.
Responsibilities
- Processing payments for fines and fees received at the public service counter, over the phone, and through the mail.
- Reviewing new filings and case financials for accuracy and completeness.
- Calculating filing fees.
- Balancing the cash drawer, preparing daily bank deposit slips and reports, and turning in cash and checks for deposit or nightly storage in the court safe.
- Entering new cases into our case management system (Odyssey), adding participant record information, and routing to the appropriate department.
- Scanning documents and case files into Odyssey and verifying the image quality.
- Making and certifying copies.
- Answering and routing phone calls.
- Answering questions about case files, dates, accounts, payments, and searches.
- Performing data entry and case processing for small claims cases.
- Preparing court forms, monitoring reports, and tracking pending cases.
- Interacting with judges, court staff, attorneys, parties, law enforcement agencies, other courts, and the public.
- Sharing information about data, policies, procedures, and court operations.
- Providing support in person, over the phone, and in writing.
- Assigned tasks may be changed to accommodate workload and organizational needs.
Benefits
- 95% to 99% of medical insurance premiums paid for full-time employees, including mental health coverage.
- 10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees).
- Optional insurances and flexible spending plans.
- 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job.
- Potential for a 5% annual increase.
- Eligible for Public Service Loan Forgiveness program.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
