Court Operations Associate (Criminal Annex Clerk)
About The Position
The Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role affects members of our community who come to the court to have their cases resolved. We need people who want to impact their communities, value OJD’s efforts to remove barriers to access justice services, and welcome interacting with the public. We are committed to building a diverse, inclusive team and encourage candidates of all backgrounds to apply. We consider relevant work experience, education, and any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. We welcome all candidates who are inspired by our work and mission.
Requirements
- High school diploma or equivalent.
- At least three (3) or more years of responsible experience in a moderately complex office or business setting involving the processing of financial, administrative, or legal documents.
- Experience performing a variety of detailed clerical or administrative support tasks with strict deadlines in a busy business or professional setting requiring a high degree of accuracy and attention to detail.
- Experience using a computer and a variety of software programs to perform tasks involving data entry, looking up accounts or cases, scheduling events in electronic calendars, and updating information.
- Experience providing customer service to a variety of individuals experiencing challenging circumstances.
- Experience handling confidential or sensitive information.
- Experience handling cash or credit card transactions and generating receipts.
Responsibilities
- Answering questions about criminal and traffic violation case management and processing over the phone and in person.
- Opening new criminal and traffic case files.
- Performing data entry.
- Accepting case filings from the online filing system.
- Scheduling criminal hearings.
- Coordinating multiple dockets.
- Handling criminal pleadings.
- Entering the jail to interview adults in custody to determine if they are eligible for court-appointed attorneys (may be required).
- Processing transport orders and mail.
- Attending court to support a judge or hearings referee by operating recording equipment, preparing forms, managing exhibits, coordinating parties’ actions, and ensuring that accurate records are maintained and that the courtroom is secure.
- Processing payments and paperwork at the public counter.
- Reviewing applications for court-appointed counsel.
- Checking in parties for court.
Benefits
- 95% to 99% of medical insurance premiums paid for full-time employees, including mental health coverage.
- Family health, dental, and vision insurance.
- Optional short- and long-term disability.
- Term life insurance.
- Deferred compensation savings program.
- Flexible spending accounts for health care, transportation, and dependent care expenses.
- Potential for a 5% annual increase.
- 10 paid holidays.
- 2 floating holidays.
- 3 personal business days.
- Separate sick and vacation paid leaves (prorated for part-time employees).
- 5% allowance for bilingual skills (includes ASL) if skills test is passed and skills are used on the job.
- Eligible for Public Service Loan Forgiveness program.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
