Court Operations Associate (Civil Clerk)

State of Oregon • Oregon City, OR

1d • Onsite

About The Position

The Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role affects members of our community who come to the court to have their cases resolved. We need people who want to impact their communities, value OJD’s efforts to remove barriers to access justice services, and welcome interacting with the public. We are committed to building a diverse, inclusive team and encourage candidates of all backgrounds to apply. We consider relevant work experience, education, and any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. We welcome all candidates who are inspired by our work and mission. The Clackamas County Circuit Court is hiring a Civil Clerk (Court Operations Associate).

Requirements

• High school diploma or equivalent
• At least three (3) or more years of responsible experience in a moderately complex office or business setting involving the processing of financial, administrative, or legal documents
• Proficiency providing tactful and professional customer service to a variety of individuals or clients who are facing challenging life circumstances in a busy professional setting.
• Proficiency using computers to access and input information and to complete a variety of tasks; computer use should be recent and regular.
• Skill performing a variety of clerical or administrative support tasks with strict, and often competing, deadlines in a fast-paced office setting, to include high-volume scheduling.
• Skill explaining processes, procedures, or policies.
• Skill meeting deadlines despite frequent interruption while working independently or within a team.
• Skill reviewing documents for accuracy, content, grammar, and punctuation.
• Experience identifying and safeguarding confidential information and materials.
• Experience working in a court or legal environment.

Nice To Haves

• Bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job!

Responsibilities

• Entry of complex cases and assisting with various civil law filings.
• Contacting both by phone and in-person with parties, attorneys, and law enforcement to ensure all required documents and fees have been submitted.
• Preparing and distributing notices and copies of court documents.
• Reviewing and approving documents for judicial signature according to set guidelines.
• Notifying the judicial officer of any missing required elements to the judgment or order.
• Assisting self-represented litigants and attorneys on the phone and in-person with questions on policy and procedure based on established guidelines.
• Monitoring reports and tracking pending cases to take appropriate action.
• Monitoring other reports associated with the timely disposition or data entry accuracy of cases.
• Assigned tasks may be changed to accommodate workload and organizational needs.

Benefits

• 95% to 99% of medical insurance premiums for full-time employees [ OR up to 99% of medical insurance premiums for part-time employees], including mental health coverage.
• 10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee benefits such as optional insurances and flexible spending plans.
• 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job!
• Potentially eligible for a 5% annual increase.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED