Court Liaison Specialist

Troutman Pepper Hamilton Sanders•Los Angeles, CA

5d•Hybrid

About The Position

The Court Liaison Specialist supports a dedicated team responsible for accurate and timely filing of legal documents across multiple court systems and handling other court-related matters. The role acts as an administrative liaison between the firm and court personnel, while coordinating with attorneys, paralegals, and staff. It requires thorough knowledge of court procedures, careful handling of confidential information, and the ability to manage multiple responsibilities and competing deadlines. The position may be performed in hybrid and in-office settings.

Requirements

Minimum five years of experience serving as a court liaison or in a comparable role within a law firm or legal department.
Experience using electronic court filing systems, such as PACER or CM/ECF.
Proficiency in Adobe Acrobat, including creating, editing, and managing PDF files.
Proficiency with legal document management systems.
Proficiency with Microsoft Office.
Thorough understanding of court procedures and filing requirements.
Meticulous attention to detail and accuracy.
Excellent organizational and time management skills, including the ability to manage multiple tasks and competing deadlines.
Excellent written and verbal communication skills, with the ability to interact effectively with court personnel and firm staff.
Ability to work collaboratively and build effective working relationships with colleagues and court personnel.
Strong analytical and problem-solving skills, including the ability to identify, troubleshoot, and resolve issues related to court procedures.
Demonstrated ability to prioritize and manage multiple responsibilities in a deadline-driven environment.
Ability to exercise sound judgment and maintain appropriate discretion.
Ability to work effectively and independently in hybrid and in-office settings.
Bachelor’s degree, or any combination of training, education, and experience demonstrating the ability to perform the essential duties.

Nice To Haves

Professional certification, such as Certified Paralegal (CP) or similar.

Responsibilities

Ensure timely and accurate electronic filing of court documents, including pleadings, motions, and other legal submissions.
Prepare and submit filings through designated e-filing portals, such as LegalConnect, PACER, and File & Serve.
Serve as an administrative liaison between the firm and court personnel, including clerks and other court staff, excluding judges.
Identify, interpret, and ensure compliance with applicable court rules and procedures; monitor rule changes and communicate updates to relevant stakeholders.
Maintain clear and consistent communication with attorneys, paralegals, and staff on court-related matters.
Maintain accurate records of electronic filings, court appearances, and related communications.
Investigate, address, and resolve issues or discrepancies related to court filings and procedures.
Provide training and support to attorneys and staff on court procedures, e-filing protocols, and best practices.
Stay current on industry best practices and recommend enhancements to the firm’s court e-filing processes.
Maintain confidentiality of information related to matters and court activities.