Court Liaison Specialist

Troutman Pepper•Washington, DC

1d•$70,000 - $110,000•Hybrid

About The Position

The Court Liaison Specialist supports a dedicated team responsible for accurate and timely filing of legal documents across multiple court systems and handling other court-related matters. The role serves as an administrative liaison between the firm and court personnel, helps ensure compliance with court rules and procedures, and supports attorneys and staff with filing processes and best practices. The position may be performed in hybrid and in-office settings. The role requires at least five years of experience as a court liaison or in a comparable role within a law firm or legal department, experience with electronic court filing systems, and proficiency with PDF tools, legal document management systems, and Microsoft Office. A bachelor’s degree or a combination of training, education, and experience demonstrating the ability to perform the essential duties is required. Professional certifications such as Certified Paralegal (CP) or similar are identified as a requirement.

Requirements

Thorough understanding of court procedures and filing requirements.
Meticulous attention to detail and accuracy.
Excellent organizational and time management skills, including the ability to manage multiple tasks and competing deadlines.
Excellent written and verbal communication skills and the ability to interact effectively with court personnel and firm staff.
Ability to work collaboratively and build effective working relationships with colleagues and court personnel.
Strong analytical and problem-solving skills, including the ability to identify, troubleshoot, and resolve issues related to court procedures.
Demonstrated ability to prioritize and manage multiple responsibilities in a deadline-driven environment.
Ability to exercise sound judgment and maintain appropriate discretion.
Ability to work effectively and independently in hybrid and in-office settings.
Bachelor’s degree, or any combination of training, education, and experience demonstrating the ability to perform the essential duties.
Minimum five years of experience serving as a court liaison or in a comparable role within a law firm or legal department.
Experience using electronic court filing systems such as PACER or CM/ECF.
Proficiency in Adobe Acrobat, including creating, editing, and managing PDF files.
Proficiency with legal document management systems.
Proficiency with Microsoft Office.
Professional certification such as Certified Paralegal (CP) or similar.

Responsibilities

Ensure timely and accurate electronic filing of court documents, including pleadings, motions, and other legal submissions.
Prepare and submit filings through designated e-filing portals such as LegalConnect, PACER, and File & Serve.
Serve as an administrative liaison between the firm and court personnel, including clerks and other court staff, excluding judges.
Identify, interpret, and ensure compliance with applicable court rules and procedures; monitor rule changes and communicate updates to relevant stakeholders.
Maintain clear and consistent communication with attorneys, paralegals, and staff on court-related matters.
Maintain accurate records of electronic filings, court appearances, and related communications.
Investigate, address, and resolve issues or discrepancies related to court filings and procedures.
Provide training and support to attorneys and staff on court procedures, e-filing protocols, and best practices.
Stay current on industry best practices and recommend enhancements to the firm’s court e-filing processes.
Maintain confidential information related to matters and court activities.