Court Finance Director (Grade 25) (To Establish an Eligibility List)

Yuma County•Yuma, AZ

17d•Onsite

About The Position

This position is advertised from the minimum to the mid-point hourly rate. Salary will be determined based on education and experience at the time of offer. Applications are sought on behalf of the Superior Court in Yuma County. Yuma County Human Resources does not review any applications submitted for this position. All applications are forwarded to Superior Court in Yuma County. NATURE OF WORK Manages financial planning, fiscal controls and consolidated budget of the court system in Yuma County including the four Superior Court Departments and three Justice Court Precincts; upon request provides support to four Municipal Courts; coordinates the development and presentation of the consolidated budget within specific timelines; creates and analyses financial reports, including current expenditures, budget performance, trial balances, future trends, salary projection, and other financial reports. Nature of Work (Illustrative Only) Manages the development of the consolidated budgets for the court system; monitors fiscal and operational performance, grant administration and grant compliance and coordinates the technical budget process and procedures; prepares departmental and consolidated budgets; gathers budget data; develops and analyzes patterns in revenue and expenditure forecasts and allocation plans from departments and programs; develops a final budget proposal; recommends appropriate budget levels for departments; advises management on budget planning and strategies; confers with program managers on spending needs; assesses department requests and recommends funding priorities; supervises assigned staff; provides training and oversight for financial staff in other departments; examines financial documents and verifies compliance with accounting standards, rules, and state and local policies and procedures; monitors budget documents and procedures for accuracy, completeness, timeliness, and compliance with Federal, state, and county policies and court procedures; monitors and updates special fund budgets; identifies anticipated and possible expenditure variables by working with department staff; calculates salary adjustments and affect on pay plans; identifies benefit costs and potential fiscal impact of increased employee costs; reviews and analyzes budget and personnel transactions, payroll information, and budget performance reports; prepares financial reports as needed; attends budget request hearings; provides information and data requested by funding source; responds to inquiries regarding budget requests throughout budget review and allocation process; assists department heads as requested; develops and presents periodic reports on distribution of funds, expenses and expenditures, remaining allocations, and related areas; interprets reports to department heads; advises of funds remaining to purchase necessary items and services; Maintains all financial books, records and required documents; provides information and responds to audits and inquiries and implements corrective action on any audit findings; Reviews Minimum Accounting Standards (MAS) for all court departments; reviews purchase requests to determine if requests are in compliance with purchasing policies and coded properly; advises on the operation and management of the court in an effort to continuously improve work processes, responsiveness, efficient use of judicial resources, and quality service; abides by the Code of Conduct for Judicial Employees; performs related duties as required or assigned.

Requirements

Bachelor’s Degree in accounting, business administration, finance, management, public administration, or a closely related field; AND five years of progressively responsible work experience involving financial and accounting systems, budget development and monitoring, progressively responsible experience related to government financial operations; including three (3) years of supervisory experience; OR any equivalent combination of experience and education from which comparable knowledge, skills and abilities have been achieved.
Applicant to pass criminal background checks.
Valid Arizona State Driver’s License may be required.
Arizona Committee on Judicial Education and Training (COJET) yearly accreditation is required.
Knowledge of applicable State of Arizona statutes, rules, administrative orders, operational policies, and procedures.
Knowledge of applicable Federal rules and requirements.
Knowledge of Yuma County and Superior Court Policies and Procedures.
Knowledge of Arizona Superior Court in Yuma County- Rules of the Judicial Merit System and the Code of Conduct for Judicial Employees.
Knowledge of legal, ethical, and professional rules of conduct.
Knowledge of principles of government budget preparation and administration.
Knowledge of public sector accounting and budgeting principles and procedures, including payroll, revenue, service fees, grants, investments, tax rates, and cost accounting.
Knowledge of methods of financial forecasting and quantitative research.
Knowledge of management analysis methods and performance measurement techniques and practices.
Knowledge of maintenance and reporting of complex financial records.
Knowledge of Minimum Accounting Standards, and generally Accepted Accounting Principles.
Knowledge of the criminal justice system and community resources.
Knowledge of legal terminology and court processes and procedures.
Knowledge of personnel administration and court administration rules.
Knowledge of modern office procedures and terminology.
Skills in interacting with people of different social, economic, and ethnic backgrounds.
Skills in working under pressure in a dynamic work environment with changing demands and priorities.
Skills in analyzing budget issues, evaluating alternatives, and making timely decisions based on findings.
Skills in analyzing, interpreting, summarizing, and communicating technical and financial information.
Skills in developing and managing workload, revenue, and expenditure forecasting models.
Skills in understanding, applying, and explaining budget policies and procedures, and applicable Federal rules and regulations.
Skills in interpreting complex data using spreadsheet software and quantitative analysis techniques.
Skills in reviewing and verifying mathematical calculations.
Skills in reviewing documents for completeness, accuracy and compliance with statutes, rules, and technical requirements.
Skills in establishing and maintaining cooperative working relationships with court employees, other court and non-court related agencies and representatives, and the public.
Skills in operating a personal computer utilizing a variety of software applications.
Skills in working under pressure in a dynamic work environment with changing program demands and priorities.
Skills in communicating effectively orally and in writing with other employees.
Ability to establish and maintain cooperative working relationships with judges, attorneys, elected officials, court employees, stakeholders, users of the court’s services, and the public.
Ability to follow written and oral instructions.
Ability to communicate effectively both orally and in writing.

Nice To Haves

Master’s degree in Business Administration or closely related field.

Responsibilities

Manages financial planning, fiscal controls and consolidated budget of the court system in Yuma County.
Coordinates the development and presentation of the consolidated budget within specific timelines.
Creates and analyses financial reports, including current expenditures, budget performance, trial balances, future trends, salary projection, and other financial reports.
Monitors fiscal and operational performance, grant administration and grant compliance.
Prepares departmental and consolidated budgets.
Gathers budget data.
Develops and analyzes patterns in revenue and expenditure forecasts and allocation plans from departments and programs.
Develops a final budget proposal.
Recommends appropriate budget levels for departments.
Advises management on budget planning and strategies.
Assesses department requests and recommends funding priorities.
Supervises assigned staff.
Provides training and oversight for financial staff in other departments.
Examines financial documents and verifies compliance with accounting standards, rules, and state and local policies and procedures.
Monitors budget documents and procedures for accuracy, completeness, timeliness, and compliance with Federal, state, and county policies and court procedures.
Monitors and updates special fund budgets.
Identifies anticipated and possible expenditure variables by working with department staff.
Calculates salary adjustments and affect on pay plans.
Identifies benefit costs and potential fiscal impact of increased employee costs.
Reviews and analyzes budget and personnel transactions, payroll information, and budget performance reports.
Prepares financial reports as needed.
Attends budget request hearings.
Provides information and data requested by funding source.
Responds to inquiries regarding budget requests throughout budget review and allocation process.
Assists department heads as requested.
Develops and presents periodic reports on distribution of funds, expenses and expenditures, remaining allocations, and related areas.
Interprets reports to department heads.
Advises of funds remaining to purchase necessary items and services.
Maintains all financial books, records and required documents.
Provides information and responds to audits and inquiries and implements corrective action on any audit findings.
Reviews Minimum Accounting Standards (MAS) for all court departments.
Reviews purchase requests to determine if requests are in compliance with purchasing policies and coded properly.
Advises on the operation and management of the court in an effort to continuously improve work processes, responsiveness, efficient use of judicial resources, and quality service.
Abides by the Code of Conduct for Judicial Employees.
Performs related duties as required or assigned.