Court Coordinator - County Court at Law No. 2

Lubbock County•Lubbock TX 79401, TX

22h•Onsite

About The Position

Under the direction of the appointing Judge, the Court Coordinator performs professional administrative, docket management, and caseflow management functions for the assigned court. The position manages and coordinates the court's caseload, which may include criminal, civil, family, juvenile, probate, or other matters within the jurisdiction or assignment of the court. The Court Coordinator manages the court's docket and calendar; monitors cases from filing or assignment through disposition; coordinates hearings, jury and non-jury trials, and other court proceedings; facilitates communication among the court, attorneys, litigants, court personnel, County departments, and other governmental agencies; and assists the Judge in the efficient administration and operation of the court.

Requirements

High school diploma or equivalent required.
Experience in a court, legal, judicial, governmental, criminal justice, or closely related environment preferred.
Graduation from an accredited college or university with a Bachelor's Degree in Government, Political Science, Criminal Justice, Public Administration, Business Administration, or a closely related field preferred.
An equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities may be considered.
Knowledge of court operations, procedures, terminology, docket management, and caseflow management principles.
Knowledge of applicable laws, statutes, court rules, local rules, policies, and procedures governing court operations.
Knowledge of judicial proceedings and processes applicable to the assigned court.
Knowledge of the organization and functions of the Texas judicial system and the roles and responsibilities of court-related offices, departments, and agencies.
Knowledge of case-management, scheduling, reporting, records management, and standard office technology used in court operations.
Skills in managing complex and frequently changing court calendars, caseloads, deadlines, and competing priorities.
Skills in coordinating court proceedings involving judges, attorneys, litigants, jurors, witnesses, court personnel, governmental agencies, and other participants.
Skills in identifying scheduling, caseflow, and operational issues and developing effective solutions.
Skills in preparing professional correspondence, reports, notices, court-related documents, and administrative materials.
Skills in communicating clearly, effectively, and professionally, both orally and in writing, with diverse individuals while exercising tact, diplomacy, discretion, and sound judgment.
Skills in utilizing case-management systems and other technology to manage docket information, monitor case activity, maintain records, and prepare reports.
Ability to exercise independent judgment and discretion within established authority and under the direction of the appointing Judge.
Ability to organize and prioritize multiple assignments, anticipate court needs, adapt to changing circumstances, and meet deadlines.
Ability to interpret, understand, and apply applicable statutes, court rules, local rules, policies, and procedures.
Ability to maintain confidentiality of sensitive case, judicial, personnel, criminal justice, and other protected information.
Ability to work independently with minimal supervision and remain professional and effective in stressful, rapidly changing, or emotionally charged situations.
Ability to establish and maintain effective working relationships with judges, court staff, County employees, attorneys, governmental agencies, justice-system partners, and the public.

Responsibilities

Manages and coordinates the assigned court's docket and monitors cases from filing or assignment through final disposition.
Develops, organizes, and maintains the court's daily, weekly, and long-range calendars; schedules hearings, conferences, pretrial proceedings, bench trials, jury trials, and other court proceedings based on case status, court availability, statutory requirements, judicial priorities, and other relevant considerations.
Monitors pending cases and docket activity to identify aging cases, inactive matters, approaching deadlines, scheduling conflicts, and other matters requiring administrative follow-up or judicial attention.
Implements case-flow management procedures established by the Judge and assists in developing and maintaining processes that promote timely case progression and efficient use of court resources.
Coordinates the availability and participation of attorneys, parties, witnesses, court reporters, interpreters, bailiffs, jurors, and other individuals necessary for court proceedings.
Prepares and communicates notices of court settings, scheduling changes, continuances, cancellations, and other docket-related information to appropriate parties and keeps the Judge informed of matters affecting the court's calendar or operations.
Coordinates jury trials and other court proceedings, including arrangements for jury panels, courtroom availability, security, court reporting, technology, and other logistical requirements.
Assists with the coordination of prospective jurors during jury selection, including individual voir dire and proceedings requiring special scheduling, security, or logistical arrangements.
Assists in coordinating complex, multi-party, high-profile, or otherwise administratively demanding cases and proceedings, including scheduling, courtroom logistics, security considerations, jury coordination, and communication among affected offices.
Coordinates requests for visiting judges and works with the Regional Presiding Judge, Local Administrative Judge, Office of Court Administration, and appropriate County personnel regarding judicial coverage and associated courtroom requirements.
Assists the Judge during hearings, trials, and other court proceedings as needed, including coordinating participants and addressing administrative or logistical matters.
Reviews case information, filings, and docket activity in preparation for hearings, trials, and other proceedings and brings relevant scheduling, procedural, or administrative matters to the Judge's attention.
Prepares routine orders, correspondence, docket materials, reports, and other court-related documents for the Judge's review and approval.
Coordinates with the District Clerk's Office, County Clerk's Office, District Attorney's Office, Sheriff's Office, Community Supervision and Corrections Department, Pretrial Services, Office of Court Administration, other courts, and other departments or agencies as applicable to the assigned court and case type.
Serves as a liaison between the Judge and attorneys, self-represented litigants, court personnel, County departments, governmental agencies, and other participants in the judicial system; establishes and maintains effective communication and working relationships necessary for court operations.
Responds to inquiries from attorneys, litigants, governmental agencies, and the public regarding court schedules, procedures, and administrative matters while maintaining appropriate boundaries regarding legal advice, judicial decision-making, and confidential information.
Maintains accurate court calendars, docket information, case-management records, statistical information, and other administrative records necessary for court operations and utilizes applicable case-management, scheduling, reporting, and other technology systems to support those functions.
Coordinates specialized and administrative dockets established by the Judge, including dismissal, status, compliance, case management, and other dockets designed to monitor case progression and facilitate timely disposition.
Assists the Judge in developing, implementing, and maintaining court policies, administrative procedures, forms, and internal processes; identifies operational or caseflow issues and recommends improvements to court procedures, docket management, technology utilization, interdepartmental coordination, and administrative processes.
Compiles and maintains caseload, disposition, case-aging, docket activity, and other statistical information and prepares reports as required or requested by the Judge, Local Administrative Judge, County, or authorized state agencies.
Maintains knowledge of changes in statutes, court rules, local rules, administrative requirements, technology, and court-management practices affecting court operations.
Maintains the confidentiality of sensitive case, judicial, personnel, criminal justice, and other information obtained through the performance of assigned duties.
Completes continuing education required by law and participates in professional development related to court administration and judicial operations.
Performs other related duties as assigned by the appointing Judge.