Court Coordinator

Jefferson County•Beaumont, TX

1d•Onsite

About The Position

Provides administrative support for assigned courts and coordinates and directs court operations to ensure efficient case flow. The position manages case information, scheduling, court documentation, dockets, jury coordination, and courtroom supplies. Regular and predictable attendance is an essential function. The employee may also perform other job-related duties as directed. Work is performed in a climate-controlled office shared with coworkers and readily accessible to other employees. The work is primarily sedentary, with frequent prolonged sitting and reaching, lifting and carrying objects weighing up to 10 pounds, and walking in the courthouse and office to deliver or retrieve files and paperwork.

Requirements

High school diploma or GED.
At least two years of full-time office or clerical experience, including at least one year of full-time work in a court setting.
Must be a Notary Public.
Must complete 16 hours of continuing judicial education annually, as required by the Texas Center for the Judiciary.
Knowledge of legal documents, forms, terminology, computer applications, and general office procedures.
Ability to maintain confidentiality and exercise sound judgment and discretion.
Ability to provide timely and professional responses to inquiries.
Strong computer proficiency and verbal and written communication, interpersonal, and administrative skills.
Ability to type at least 50 words per minute.
Strong organizational and prioritization skills, accuracy, and attention to detail.
Ability to work independently within established guidelines and timeframes, deliver strong customer service, adapt to varied responsibilities, manage competing priorities, and meet deadlines.

Nice To Haves

Bilingual in Spanish.

Responsibilities

Generate and review daily filing reports.
Manage and update case data to ensure accuracy and completeness.
Monitor case progression and deadlines to support timely dispositions.
Communicate with attorneys and litigants to schedule hearings and trials.
Communicate courtroom procedures and scheduling protocols.
Compile and organize case documents for judicial review before court proceedings.
Process and file court orders and promptly update case records to document judicial rulings.
Docket detailed minutes for court proceedings.
Draft proposed orders.
Prepare daily hearing dockets.
Prepare monthly Try or Dismiss dockets and orders of dismissal to prevent backlog.
Prepare monthly trial dockets and coordinate with parties to optimize scheduling, minimize conflicts, and support courtroom operations.
Coordinate jury panels and assist during trial proceedings.
Comply with mandatory reporting requirements related to Motions for Summary Judgment.
Evaluate operational needs and develop an annual budget.
Order and maintain inventory and supplies.
Maintain regular and predictable attendance.
Perform other job-related duties as directed.