Court Clerk - Civil Records

Jackson County, Missouri•Kansas City, MO

About The Position

The Court Clerk performs advanced court case-processing work in the Missouri State Court System using an electronic filing system. The position processes cases and applies independent judgment, statutes, policies, and regulations with minimal supervision. It requires frequent public interaction and exceptional customer service, and may include financial record keeping and direct support for a circuit or associate circuit judge within the division’s jurisdiction. The position receives direct supervision from a senior court clerk, principal court clerk, unit supervisor, court manager, chief court operations manager, judge, or appointing authority. The deputy court administrator of circuit court jury supervisor is the appointing authority. The position does not exercise supervision over others. The role may involve exposure to disturbing evidence and testimony, including violent-scene photographs, sexually explicit material, syringes, drugs, weapons, or blood; potentially abusive members of the public; perfumes and dust; and unpleasant odors. All selected candidates are subject to background screenings. Additional checks may apply depending on the position and its responsibilities.

Requirements

High school diploma or recognized equivalent.
One year of varied administrative experience performing a wide range of technical office duties; equivalent relevant education and experience may be substituted year for year, provided a high school diploma or GED has been obtained.
Basic knowledge of court procedures and policies, legal documents, and laws and legal factors pertaining to the court.
Basic knowledge of court organization, operations, functions, and scope of authority.
Ability to work independently and manage time effectively while handling a high-volume workload amid frequently changing priorities and high stress.
Ability to exercise sound judgment and make independent decisions in accordance with general policy and objectives.
Ability to maintain complex records and prepare reports from an automated system.
Ability to establish and maintain effective working relationships with internal and external stakeholders.
Ability to communicate clearly and concisely, verbally and in writing, in a tactful and courteous manner with diverse parties.
Ability to work with minimal supervision and follow oral and written instructions.
Strong time-management and organizational skills, with attention to detail.
Selected candidates are subject to background screenings; additional checks may apply depending on the position and its responsibilities.

Responsibilities

Receive and initiate case files and perform case processing, including reviewing judgments, preparing warrants, summonses, garnishments, executions, and bond settings, and maintaining docket control.
Review legal documents for required filing information, determine the necessary processing, and take action according to court rules, terminology, and procedures.
Receive and disburse money, reconcile financial accounts, and prepare daily and monthly financial reports.
Provide information and customer assistance in person, by telephone, email, or other means without giving legal advice.
Prepare court orders, calendars, hearing notices, appearance documents, and reports; coordinate document flow for court assignments; and queue electronically filed proceedings for processing.
Serve in the courtroom, swear in litigants and witnesses, operate electronic sound-recording equipment, make docket entries, and perform other courtroom duties.
Prepare juror lists and process jury summonses, appearances, and payments using an automated jury management system.
Contact attorneys and court personnel to resolve technical discrepancies in court filings.
Assist with on-the-job training for new staff.
Enter orders, court dates, pleadings, and other court matters.
Create and process copies of official legal documents.
Interact with the public in a timely and courteous manner.
Perform other duties as required.