Court Clerk - Civil Records

Circuit Court of Jackson County•Kansas City, MO

About The Position

The Court Clerk performs advanced court case-processing work using an electronic filing system within the Missouri State Court System. The role involves processing court cases, applying independent judgment and relevant statutes, policies, and regulations, and working with minimal supervision. It requires frequent interaction with the public and exceptional customer service. Duties may also include financial recordkeeping in an automated case management system and direct support for a circuit or associate circuit judge within the division’s jurisdiction. The deputy court administrator or circuit court jury supervisor is the appointing authority. Direct supervision may be provided by a senior or principal court clerk, unit supervisor, court manager, chief court operations manager, judge, or appointing authority. The position does not exercise supervision over others. Employees may encounter disturbing evidence and testimony, including photographs of violent scenes or victims and sexually explicit material; evidence involving syringes, drugs, weapons, or blood; potentially verbally or physically abusive members of the public; allergens such as perfumes and dust; and unpleasant odors from clothing or chemicals submitted as evidence. Selected candidates are subject to background screening. Depending on the position’s responsibilities, additional checks may include education verification, child abuse and neglect clearances, drug screening, or physical assessments.

Requirements

High school diploma or recognized equivalent, plus one year of varied administrative experience performing a wide range of technical office duties; equivalent relevant education and experience may be substituted year for year if a high school diploma or GED has been obtained.
Basic knowledge of court procedures and policies, legal documents, and laws and legal factors pertaining to the court.
Basic knowledge of court organization, operations, functions, and scope of authority.
Ability to work independently and manage time effectively with a high-volume workload, frequently changing priorities, and a high-stress environment.
Ability to exercise sound judgment and make independent decisions in accordance with general policy and objectives.
Ability to maintain complex records and prepare reports from an automated system.
Ability to establish and maintain effective working relationships with internal and external stakeholders.
Ability to communicate clearly and concisely, orally and in writing, in a tactful and courteous manner with diverse parties.
Ability to work with minimal supervision and follow oral and written instructions.
Strong time-management and organizational skills, with attention to detail.
Selected candidates are subject to background screening; additional checks may apply depending on the position’s responsibilities.

Responsibilities

Process cases, including receiving and initiating case files; review judgments; prepare warrants, summonses, garnishments, executions, and bond settings; and maintain docket control.
Review legal documents for required filing information, determine the necessary processing, and act in accordance with court rules, terminology, and procedures.
Receive and disburse money, reconcile financial accounts, and prepare daily and monthly financial reports.
Provide information and customer assistance in person, by telephone, email, or other means without providing legal advice.
Prepare court orders, calendars, hearing notices, appearance documents, and reports; coordinate documents for court assignments; and queue electronically filed proceedings for processing.
Serve in the courtroom, swear in litigants and witnesses, operate electronic sound recording equipment, make docket entries reflecting case progress, and perform other courtroom-related duties.
Prepare juror lists and handle related summonses, appearances, and payments using an automated jury management system.
Contact attorneys and court personnel to resolve technical discrepancies in court filings.
Assist with on-the-job training for new staff.
Enter orders, court dates, pleadings, and other court matters.
Create and process copies of official legal documents.
Interact with the public in a timely and courteous manner.
Perform other duties as required.