Court Clerk Specialist (Grade 8)

Yuma County • Yuma, AZ

3d • Onsite

About The Position

This position is advertised from the minimum hourly rate. Salary will be determined based on education and experience at the time of offer. Applications are sought on behalf of the Clerk of Superior Court in Yuma County. Yuma County Human Resources does not review any applications submitted for this position. All applications are forwarded to the Clerk of Superior Court Human Resources in Yuma County. Independently performs legal work of considerable difficulty and complexity requiring a working knowledge of legal procedures, court procedure and adherence to applicable statutes; performs a variety of in-court and in-office tasks in support of the operation of the courtroom and Clerk’s Office functions, produces the official written record of court activities in the form of a minute entry documenting all types of court proceedings which may include civil, criminal, domestic and juvenile cases; acts as the sole representative of the Clerk’s Office while in court and provides support services to the judicial officer assigned; provides a wide-range of support tasks including data entry, providing documents and case files and/or a variety of other tasks and assignments.

Requirements

• An Associate degree from an accredited institution; and two (2) years progressively responsible experience in an office setting, including one (1) year of experience in a legal office; OR any equivalent combination of education, training and experience that demonstrates the ability to perform the duties of the position.
• Applicant to pass criminal background checks
• Must be able to key at least 50 words per minute
• A valid Arizona State Driver’s License may be required
• Arizona Committee on Judicial Education and Training (COJET) yearly accreditation is required
• Knowledge of Applicable State of Arizona statutes, rules, administrative orders, policies and procedures, Federal rules and requirements
• Knowledge of Yuma County and Superior Court policies and procedures
• Knowledge of Superior Court in Yuma County- Rules of the Judicial Merit System and the Code of Conduct for Judicial Employees
• Knowledge of legal terminology and court processes and procedures related to superior/juvenile court proceedings
• Knowledge of basic principles and practices of record keeping, bookkeeping, case and caseflow management, jury management, automation, and office operations
• Knowledge of interpersonal skills that supports working with a diverse group of individuals that include judges, court staff, litigants, attorneys and the public
• Knowledge of English composition, grammar, punctuation and spelling
• Knowledge of modern office practices, procedures and equipment
• Knowledge of safe work practices and safety precautions in court environments
• Skill in Interacting with people of different social, economic, and ethnic backgrounds
• Skill in working under pressure in a dynamic work environment with changing demands and priorities
• Skill in the operation of computer systems and other basic office machines
• Skill in modern computer applications and databases
• Skill in English composition, grammar, punctuation, spelling, proofreading and editing
• Skill in performing accurate clerical work
• Skill in multi-tasking
• Ability to Read, compose and understand legal documents of considerable difficulty
• Ability to communicate effectively verbally and in writing
• Ability to speak publicly before a large group of people
• Ability to work under pressure in a dynamic court/office environment with changing demands and priorities
• Ability to take complex notes or courtroom or related activity and transcribe/edit with accuracy from a recording
• Ability to work in Microsoft Word/Windows environment
• Ability to maintain accurate records
• Ability to prepare, file, and distribute various types of legal documents
• Ability to establish and maintain cooperative working relationships with court employees, outside agencies and the public
• Ability to follow verbal and written instructions and procedures

Responsibilities

• Attends all court hearings and trials in assigned judicial division; reviews, updates and brings case and associated files and documents to court; calls cases and swears witnesses; manages, coordinates and provides paperwork associated with courtroom activities; maintains supplies of in-court forms and documents; prepares minutes of each hearing outlining orders of court, court directives and related information; enters data into official court record/recording system (AJACS/JOLTS) and sets and calendars future court activities/events; accepts and files documents submitted in court; responds to questions and inquiries regarding other scheduled court activities, availability of courtroom, etc.; controls, oversees and manages exhibits submitted during court proceedings; maintains records of exhibits and process for release; maintains, compiles and provides statistical and related records; works with and updates in-court juror lists; provides other assistance in the handling of juror-related paperwork; manages the rescheduling of cases, and manager jurors; compiles weekly/monthly records and statistical reports; proofreads and edits documents; sorts indexes, and files materials numerically, alphabetically or by some other predetermined classification according to established procedures; checks records and documents for completeness and accuracy for processing and/or further action; responds to inquiries at the counter, by telephone and in writing; conducts research and coordination necessary to provide an accurate response; verifies records and documents, checking for clerical and mathematical accuracy and completeness and processes for further action; accepts, and enters filings, documents and papers representing new cases or additions to existing filed cases; accepts and issues receipts for monies paid; issues required and/or requested court ordered forms, processes, documents; facilitates the flow of court/case related information from judges and staff to local, state and federal agencies; runs time standards to assure all cases are processed within guideline; records judgments, rules, orders, and other judicial proceedings of the court; follows requirements of Public Information Laws; maintains, verifies and tracks all data entry compliance for model court, delinquency and drug court cases; maintains dependency, delinquency and drug court files in compliance with confidentiality law; verifies work is performed in compliance with Arizona statutes, standards and regulations; provides MVD with the court abstract records for suspension and restriction of driver’s licenses; enters data into AJACS/JOLTS for a variety of documents including petitions, court hearings, referrals, dispositions, court results, case status, phase and events, findings, motions and orders, and general docketing of events; abides by the Code of Conduct for Judicial Employees; performs related duties as required or assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree