District Clerk'S Office - Court Clerk, Intermediate (Criminal Division) (Correspondence)

County of El Paso•Tx 79901, TX

4d•Onsite

About The Position

The Court Clerk, Intermediate under general supervision, prepares, files, arranges, and maintains all, but not limited to, civil, criminal and probate legal documentation for a specific court and judge. The Court Clerk, Intermediate is distinguished from the entry-level Court Clerk by greater discretionary authority and work complexity. Depending on area assigned: Incumbent provides clerical, administrative, and/or cashier support to a specific County office or department. This position is responsible for monitoring, reviewing, and responding to all criminal correspondence emails received by the department.

Requirements

Associates Degree in Criminal Justice or a directly related field and two (2) years of office clerical experience; with experience in legal procedures, terminology, the court system, and customer service.
Depending on area assigned: with one (1) year’s cashier experience.
Any equivalent combination of experience and training which provides the required knowledge, skills, and abilities
In order to access into the County’s network and systems, a personal smart device is required by the hire start date
Depending on area of assignment: Deputy Clerk deputizing; may require AOP certification.
Certified Clerk from Texas Justice Court.
Master Certified Clerk from Texas Justice Court.
May require or obtain by date of hire a valid driver's license applicable to job responsibilities, with a driving record acceptable to the County of El Paso
Knowledge of: court system; court proceedings; legal terminology; the principles and practices of effective customer service; office practices and procedures; English usage, grammar, punctuation and spelling; techniques for effective interpersonal communications; methods and computer equipment to include Windows and Microsoft based products.
Depending on area assigned : cashiering and bookkeeping practices, policies, and procedures.
Ability to plan and execute work both independently and as a team member
Ability to work expeditiously and accurately under pressure with high volume of work
Ability to operate personal computer using standard office operating software and general office equipment
Ability to prepare and maintain records
Ability to maintain filing systems
Ability to perform conflict resolution with the public
Ability to manage time
Ability to prioritize work with attention to detail
Ability to be flexible and adaptable to change
Ability to communicate effectively both orally and in writing
Ability to be dependable
Ability to deal with the public courteously and effectively
Ability to work under stressful conditions
Ability to establish and maintain cooperative and effective relationships with those contacted during the course of work
Pass a Criminal Background Check
Demonstrate regular and reliable attendance
Work well with others and participate fully in a team-oriented environment
Interface with other employees and customers in a courteous and respectful manner
Maintain strict confidentiality
Project positive support of their department and all county organizations at all times
Maintain and enhance the County’s commitment to customer service excellence

Nice To Haves

Bilingual (English-Spanish) preferred.
Depending on area assigned: perform routine calculations to count currency, make change, and prepare daily cash reports; conduct mathematical calculations.

Responsibilities

Assists the Court in retrieving, organizing, and preparing case files prior to submission to courts and hearings
Creates, corrects events, dispositions and statistical closures
Ensures data entered on documents is accurate
Ensures the computed court costs and fees are according to court dispositions and judgments
As directed attends court proceedings; creates documents on arraignments, jail pleas, dispositions, dismissals, bond orders, and judgments
Prepares documents for verdicts and sentencing at completion of trials
Files, scans, and stores documents
As directed conducts criminal searches for customers and agencies; prepares certified copies and disposition letters as needed
Receives, documents, scans, and executes warrants, subpoenas, and alias capias; processes warrant declines
Meets statutory timelines required for judgments and issues credits for time served by the defendants
Prepares court docket
Retrieves, organizes and prepares case files prior to submission to courts and hearings
Prepares requests, subpoenas, abstracts, orders of sales, executions, citations, service packets, and related legal documents
Responds to requests in person, by mail, and by telephone in accordance with established policies, procedures and regulations
Researches information on case files, collections, judgements, cash bonds, status of cases as requested
Conducts criminal searches for customers and agencies; prepares certified copies and disposition letters as needed
Files, sorts and close case files
Performs data entry of files and other legal documentation into an automated data base
Calculates civil court costs on bond forfeiture cases
Completes release/detain order, bond order, etc.
Calculates proper fees for filings of cases, writs, executions, subpoenas and related documents
Performs electronic filing
Assists attorneys in collecting information
Scans new cases, prints out judgments, files motions and orders
Secures authorized signatures on legal documents and delivers to appropriate party or department
Reviews the completion of various applications or documents and processes
May handle sealed cases
Attends and participates in meetings, training and information sessions
Stays abreast of new trends, statutes, laws, and innovations in the field
Depending on area of assignment: Reports disposition of cases; Assists in elimination of errors; Creates, codes, and documents civil, criminal, probate files and non-arrest warrants; performs data entry of minutes, filing and file control
Delivers and picks up paperwork from the jail
Records executions issued and the returns on the executions
Keeps index of parties to all suits filed in the court
Assists with jurors and contact updates; contacts jurors; creates list of jurors for selection; prepares paperwork for verdicts/sentencing; distributes checks to jurors
Takes and processes fingerprints
Orders revoking personal recognizance bonds
Coordinates jury trial requests through jury hall
Receives payments; balances receipts with cash, credit cards, etc.; and processes mail
Receives appropriate fees; ensures that all information on check(s) is in compliance with check acceptance policy; records all pertinent information in order to cross reference transaction with valid identification and receipts
Is responsible for handling large amounts of money and balancing daily monies (cash, checks, and credit card transactions) to receipts at close out
Substitutes, if assigned, for immediate supervisor or coworkers during temporary absences by performing delegated duties sufficient to maintain continuity of normal operations
Commits self to providing excellent customer service and demonstrate commitment through cooperative team and individual efforts
Creates a high-quality work culture through participation in and emphasis on training and mentoring to develop leadership, management, and technical skills in self and all employees, including safety related training and skills
Performs such other related duties as may be assigned
Be available for work beyond standard workday or workweek hours as necessary to include shift work
As members of the County of El Paso Emergency Response System, all El Paso County employees are designated as Disaster Service Workers during a proclaimed emergency and may be required to train on emergency response and/or perform certain emergency services at the direction of their supervisor