District Clerk'S Office - Court Clerk (Civil Division)

County of El Paso•Tx 79901, TX

4d•Onsite

About The Position

The Court Clerk under general supervision, prepares, files, arranges, and maintains all civil, criminal and probate legal documentation for a specific court and judge. This is a non-supervisory position. The position requires frequent contact with representatives of courts, the general public, and other county employees. The role involves creating, coding, and documenting legal files, performing data entry, preparing court dockets, retrieving and preparing case files, computing court costs and fees, attending court proceedings, preparing legal documents, responding to inquiries, researching case files, conducting case searches, filing, sorting, and closing case files, and performing electronic filing. The position also requires assisting attorneys, securing signatures, reviewing applications, following up on credit time, handling sealed cases, scheduling archives, attending meetings and training, and staying updated on relevant laws and trends. Depending on the area of assignment, duties may include researching and activating warrants, accepting e-file motions, shifting files, monitoring jail time, taking fingerprints, processing jury members, striking the jury, preparing change of orders, assessing fees, and reporting case dispositions. The role also involves gathering, creating, and scanning information, printing judgments, filing motions, creating certifications of appeal rights, researching file numbers, and reporting actions on cases. Employees are designated as Disaster Service Workers and may be required to perform emergency services. A personal mobile smart device is required to access the County’s network and systems.

Requirements

High School Diploma, or equivalent
Two (2) years of office clerical experience
Experience in legal procedures, terminology, the court system, and customer service
Valid driver's license applicable to job responsibilities, with a driving record acceptable to the County of El Paso (may be required depending on area of assignment)
Personal mobile smart device required by the hire start date
Knowledge of court system
Knowledge of court proceedings
Knowledge of legal terminology
Knowledge of the principles and practices of effective customer service
Knowledge of office practices and procedures
Knowledge of English usage, grammar, punctuation and spelling
Knowledge of techniques for effective interpersonal communications
Knowledge of methods and computer equipment to include Windows and Microsoft based products
Ability to plan and execute work both independently and as a team member
Ability to work expeditiously and accurately under pressure with high volume of work
Ability to operate personal computer using standard office operating software and general office equipment
Ability to prepare and maintain records
Ability to maintain filing systems
Ability to perform conflict resolution with the public
Ability to manage time effectively
Ability to prioritize work with attention to detail
Ability to be flexible and adaptable to change
Ability to communicate effectively both orally and in writing
Ability to be dependable
Ability to deal with the public courteously and effectively
Ability to work under stressful conditions
Ability to establish and maintain cooperative and effective relationships with those contacted during the course of work
Pass a Criminal Background Check
Demonstrate regular and reliable attendance
Work well with others and participate fully in a team-oriented environment
Interface with other employees and customers in a courteous and respectful manner
Maintain strict confidentiality
Project positive support of their department and all county organizations at all times
Maintain and enhance the County’s commitment to customer service excellence

Nice To Haves

Experience in legal procedures, terminology, the court system, and customer service
Deputy Clerk deputizing (may require depending on area of assignment)
AOP certification (may require depending on area of assignment)
Certification as passport acceptance for the US Department of State (may require depending on area of assignment)
Knowledge of cashiering and bookkeeping practices, policies, and procedures (depending on area assigned)
Ability to perform routine calculations to count currency, make change, and prepare daily cash reports (depending on area assigned)
Ability to conduct mathematical calculations (depending on area assigned)
Bilingual (English-Spanish) preferred

Responsibilities

Creates, codes, and documents civil, family, criminal and/or probate files.
Performs data entry of minutes, filing and file control.
Prepares court docket.
Retrieves, organizes and prepares case files prior to submission to courts and hearings.
Computes court costs and fees according to court dispositions and judgments.
Attends and understands court proceedings; participates with arraignments, jail pleas, dispositions, and judgments.
Prepares requests, subpoenas, abstracts, orders of sales, executions, citations, service packets, and related legal documents.
Responds to requests in person, by mail, and by telephone in accordance with established policies, procedures and regulations.
Researches information on case files, collections, judgments, cash bonds, status of cases as requested.
Conducts case searches for customers and agencies.
Prepares certified copies and disposition letters as needed.
Files, sorts and close case files.
Performs data entry of files and other legal documentation into an automated data base.
Keeps track of cases.
Calculates civil court costs on bond forfeiture cases.
Calculates proper fees for filings of cases, writs, executions, subpoenas and related documents.
Ensures filings are accurate; corrects errors.
Performs electronic filing.
Assists attorneys in collecting information.
Secures authorized signatures on legal documents and delivers to appropriate party or department.
Reviews the completion of various applications or documents and processes.
Follows up on credit time for defendants.
May handle sealed cases.
Schedules document/record archive and disposal as required.
Attends and participates in meetings, training and information sessions.
Stays abreast of laws, statutes, new trends and innovations in the field.
Substitutes, if assigned, during temporary absences by performing delegated duties sufficient to maintain continuity of normal operations.
Commits self to providing excellent customer service and demonstrate commitment through cooperative team and individual efforts.
Creates a high quality work culture through participation in and emphasis on training and mentoring to develop leadership, management, and technical skills in self and all employees, including safety related training and skills.
Researches, and activates warrants (depending on area assigned).
Accepts and rejects e-file motions (depending on area assigned).
Shifts files (depending on area assigned).
Monitors jail time (depending on area assigned).
Takes and processes fingerprints (depending on area assigned).
Keeps track and processes individual jury members (depending on area assigned).
Strikes the jury (depending on area assigned).
Prepares change of orders and cases to other counties (depending on area assigned).
Prepares documents, assess fees, and e-files and mails (depending on area assigned).
Reports to agencies the disposition of cases (depending on area assigned).
Gathers, creates and scans information on new cases and orders, prints out judgments and sentence, files motions and orders, to include probation forms (depending on area assigned).
Creates the Trial court’s certification of defendant’s right of appeal (depending on area assigned).
Researches numbers files numbers for cases (depending on area assigned).
Reports actions on cases to systems (depending on area assigned).
Performs such other related duties as may be assigned.
Be available for work beyond standard workday or workweek hours as necessary.
Perform certain emergency services at the direction of their supervisor during a proclaimed emergency.