Court Clerk III

City of Seabrook•Seabrook, TX

11d•Onsite

About The Position

The City of Seabrook is seeking an experienced and detail-oriented Court Clerk III to provide advanced administrative, technical, and courtroom support for the Municipal Court. This position performs a variety of complex court functions while providing professional and responsive service to defendants, attorneys, law enforcement personnel, the judiciary, and members of the public. Under the general supervision of the Director of Municipal Court Services, the Court Clerk III performs all duties associated with the Court Clerk II level in addition to advanced responsibilities involving case processing, court dockets, warrants, bonds, compliance review, courtroom proceedings, and the application of court policies and procedures.

Requirements

High School Diploma or GED required.
Three (3) years of experience in court processes and procedures required.
Three (3) years of general office, clerical, or customer service experience required.
Valid Texas Municipal Court Clerk Level I Certification required.
Must obtain Texas Municipal Court Clerk Level II Certification within twenty-four (24) months of hire.
Must obtain TLETS certification within twelve (12) months of hire.
Valid Texas driver's license with a good driving record required.
Apply knowledge of municipal court policies, procedures, state laws, regulations, and City ordinances.
Accurately process court cases, legal documents, payments, and records.
Interpret and apply established court policies and procedures.
Organize and prioritize multiple responsibilities while meeting strict deadlines.
Perform mathematical calculations and accurately reconcile financial transactions.
Communicate clearly and professionally, both verbally and in writing.
Provide excellent customer service during routine and sensitive interactions.
Establish effective working relationships with judges, attorneys, law enforcement personnel, coworkers, and members of the public.
Utilize Microsoft Office and court or records management systems effectively.
Maintain accuracy and attention to detail in a fast-paced environment.

Nice To Haves

Previous cash handling, posting, and reconciliation experience preferred.
Bilingual ability is preferred.

Responsibilities

Process and maintain court cases, citations, legal documents, and related records in accordance with applicable laws, policies, and procedures.
Process payment plans, extensions, driving safety courses, community service, deferred disposition, compliance dismissals, and other case-related requests.
Review documentation and monitor cases to determine compliance with court requirements.
Process Open Records Requests in accordance with applicable requirements.
Prepare legal documents, summons, notices, complaints, and other court correspondence.
Enter and release driver's license holds through the Omnibase FTA Program.
Process Capias Pro Fine and arrest warrants following docket review.
Prepare dockets for pretrial, bench trial, and jury trial proceedings.
Prepare the courtroom and required documentation for scheduled proceedings.
Serve as Court Clerk during pretrial and trial hearings.
Prepare juror and witness summons and officer subpoenas.
Process attorney letters of representation and prepare pretrial notices.
Provide support to the Judge, Prosecutor, law enforcement personnel, attorneys, defendants, and other parties involved in court proceedings.
Collect, record, and reconcile fines, fees, bonds, and online payments using the City's court software.
Process surety and cash bonds and schedule appropriate hearings.
Maintain accurate electronic court records and supporting documentation.
Process failure-to-appear notifications, cash bond forfeiture correspondence, and other required notices.
Assist collection agencies with court account questions, requests, and payments.
Provide high-level customer service by phone, email, mail, electronic communication, and in person.
Assist individuals with questions regarding court policies, fines, payment options, charges, court settings, warrants, bonds, and other court processes.
Process pleas and schedule appropriate court hearings.
Maintain professionalism and accuracy when assisting individuals during sensitive or challenging interactions.
Provide backup support for Court Clerk I and Court Clerk II functions and maintain proficiency in duties performed at those levels.
Maintain accurate and timely court records and documentation.
Manage multiple assignments, frequent interruptions, and strict deadlines.
Assist the Judge, Prosecutor, Director, and other court staff as directed.
Perform other related duties as assigned.