Court Clerk II- Bilingual (Spanish/English)

City of Tigard•Tigard 97223, OR

3d•Onsite

About The Position

The City of Tigard is seeking a qualified Court Clerk II to join the Municipal Court division of its Central Services Department. This position requires bilingual proficiency in Spanish and English. In this role, you will perform a variety of moderately complex administrative duties to support the City’s Municipal Court system and judicial transactions. You will be responsible for maintaining records of court proceedings, rulings, pleas, and sentencing. Additionally, you will accept and account for fees and fines, and serve as a resource for procedural matters. This is a collaborative and supportive work environment with opportunities for growth within the Municipal Court.

Requirements

Equivalent to the completion of the twelfth (12th) grade.
Three (3) years of varied administrative support experience preferably in a Municipal Court setting.
Bilingual (Spanish/English) required.

Nice To Haves

Experience working in a Municipal Court office.
Current Law Enforcement Data systems (LEDS) certification.

Responsibilities

Performs a wide variety of moderately complex administrative and technical duties to support the City's Municipal Court operations, including interacting with and providing information to defendants, attorneys, judges, law enforcement officials, and the public.
Receiving and receipting payments for fines, fees, and bails; processing refunds as appropriate.
Preparing and filing records and monthly reports; and requesting and maintaining office and other related supplies.
Provides information to defendants, explaining their options regarding the various types of pleas and trials; reschedules court appearances per court policy.
Determines fines based on the judge's order regarding reduction schedules once a plea is entered; processes trials by affidavit.
Responds to the public and staff inquiries and complaints regarding policies, procedures, and timelines; explains and applies policies and procedures as required to assure timeline compliance; monitors timelines; resolves problems of a moderate complexity within areas of responsibility.
Prepares correspondence to defendants, City departments, and other agencies.
Processes citations and dispositions of cases, including performing data entry of citations into the court software program, reviewing citations for accuracy of content and proper filing procedures, filing citations with regards to the correct court date and time.
Preparing abstracts for the appropriate regulatory agencies after dispositions are completed, and ensuring completeness of information and closing of cases/files.
Assists defendants with payment arrangements for fees and fines; establishes and maintains payment installment contracts; performs appropriate and accurate data entry.
Monitors overdue accounts by running appropriate reports; applies additional fees where applicable; prepares suspension paperwork for the DMV if applicable; and records delinquent accounts into database program, transferring files to collection agency when appropriate.