Court Clerk I

Canyon County • Caldwell, ID

6d

About The Position

This training and entry-level position performs complex clerical, secretarial, administrative, and office support duties under established guidelines and procedures to expedite and maintain court caseloads and special processes. The work is performed under the general supervision of the Director of Court Operations and the direct supervision of the Court Operations Manager and Area Supervisor. The principal duties are performed in a general office and courtroom environment.

The Clerk I receives and examines legal documents for accuracy, completeness, and compliance with requirements; returns unacceptable documents; and affixes seals and stamps to endorse, certify, and file documents. The position prepares and maintains documents and exhibits, files and retrieves case materials, and maintains court records. It also prepares documents in accordance with court orders and issues official legal documents under court policies and procedures, including warrants, writs, subpoenas, and abstracts. Other duties include recalling warrants, exonerating bail, preparing judgments, and dismissing or sealing cases in accordance with established codes and procedures.

The Clerk I provides attorneys, agencies, and the public with case-status and procedural information in a professional and courteous manner; explains filing processes and fees and fines; and maintains and updates financial records. The position also performs assigned duties in accordance with County policies, procedures, and safety practices, along with other duties as assigned.

Requirements

• High school diploma or GED equivalency.
• At least one year of customer service experience for Clerk I, or an equivalent combination of experience and training that provides the necessary knowledge and abilities.
• Must be bondable.
• Must successfully complete a background investigation.
• Ability to perform basic cash handling, bookkeeping, and accounting functions.
• Ability to multitask, handle interruptions, and complete tasks in a timely manner.
• Ability to work under pressure and maintain a calm, professional demeanor in stressful or adversarial conditions.
• Knowledge of court and judicial system operations, processes, procedures, protocols, terminology, and policies.
• Ability to work cooperatively and constructively with coworkers and members of the public.
• Ability to prepare court and legal documents in a prescribed format, ensuring accuracy and compliance with legal requirements and standards.
• Clear speech, with or without accommodation, to convey detailed or important information accurately, loudly, and/or quickly.
• Sufficient hearing, with or without reasonable accommodation, to hear normal conversations and receive ordinary information.
• Visual acuity, with or without accommodation, to read instructions and review and organize documents.
• Sufficient personal mobility and physical reflexes to function in a general office environment and accomplish assigned tasks.
• Ability to lift 25 pounds.

Responsibilities

• Receive and examine legal documents for accuracy, completeness, and conformity to requirements; return unacceptable documents and affix seals and stamps to endorse, certify, and file documents.
• Prepare and maintain documents and exhibits; file legal documents and related case materials; retrieve and deliver files and documents to court or appropriate parties; maintain court records and files.
• Prepare documents in conformance with court orders and issue official legal documents, including warrants, writs, subpoenas, and abstracts, in accordance with policies and procedures.
• Recall warrants, exonerate bail, prepare judgments, and dismiss or seal cases in accordance with established codes and court procedures.
• Advise attorneys, agencies, and the public about case status; provide procedural information, answer inquiries, and explain filing processes in a professional and courteous manner.
• Explain and accept fees and fines and maintain and update financial records.
• Perform duties in accordance with County policies, procedures, and safety practices; carry out other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED