Court Administration Assistant Senior

J.B. Hunt Transport Services, Inc. • Phoenix, AZ

5d • $21 - $33 • Hybrid

About The Position

The Court Administration Assistant Senior supports the Civil Department by providing a wide variety of specialized support on highly responsible assignments that require broad and advanced knowledge of the justice system. The ability to work independently and utilize critical thinking to select and apply the proper established policies and procedures while solving a wide variety of complex issues is paramount to success in this role. Standard Judicial Branch business hours are Monday through Friday from 8 am to 5 pm. This position may allow for a teleworking schedule up to 4 days per pay period (every 2 weeks) dependent on the needs of the Judicial Branch following a probationary period of six months.

Requirements

• High school Diploma or GED
• Three (3) years of progressively responsible legal, court, justice system or administrative support related experience OR Combined education and experience qualifications: Post-secondary education may substitute for the required experience on a year for year basis.
• Knowledge of: Court policies and procedures, legal terminology, office procedures and practices, and the legal requirements for processing court documents
• Customer service standards and procedures
• The following programs and equipment: MS Outlook, Word, Excel, iCIS, OnBase, eFile, multi-telephone system, facsimile, and copy machine
• Skill in: Verbal and written communication
• Creating, composing, and editing written materials
• Use of personal computers and related software applications
• Ability to: Expeditiously and accurately follow brief written and oral instructions
• Coordinate and prioritize work activities for self and others

Nice To Haves

• Bilingual in Spanish

Responsibilities

• Reviews weekly reports and automated printed documents for sufficiency of information, conformity, jurisdiction, completeness, timeliness, and all required supporting documentation
• Enters into and retrieves data from automated case management tracking system; assigns applicable codes; cross references documents for future retrieval; accesses documents by using various indices; follows established procedures for updating and purging records
• Files and retrieves legal documents and related case materials; maintains the order of documents; purges documents; assembles documents, identifies and organizes documents for transfer to the archives; retrieves records from archives
• Types and prepares a variety of material such as notices, letters, and other legal documents into finished form; composes letters in response to requests for general information; checks for completeness prior to sending cases to judicial officers.
• Cross-trains in Lower Court Appeals (LCA) cases to perform all necessary processing of LCA cases
• Supports the successful execution of new projects
• Maintains a high standard of customer service by answering complex process questions from the public, judicial officers and staff
• Explains legal filing procedures both at the counter and over the telephone; schedules hearings; assists the general public, law enforcement agents, attorneys and their staff, and other employees with locating information, documents, and other related materials
• Reviews and processes reports to ensure cases are properly managed and case flow activities comply with statutory and rule-based timelines, including Cal-Actis and other case flow management reports
• Cross-trains in Arbitration to manage arbitration cases, including: assigning arbitration cases to arbitrators; reviewing attorney arbitrator appointments; ensuring attorney information is kept up to date

Benefits

• We offer generous paid time off, paid sick leave, and 10 paid holidays!
• We have affordable medical, dental, and vision insurance, and our employees are entitled to coverage by one of several State-sponsored retirement pension plans, our employee assistance program, and wellness incentives.
• Additionally, our employees have the option of life insurance, disability, a group legal plan, and pet insurance.
• Under the current guidelines for the Public Service Loan Forgiveness (PSLF) Program, the Maricopa County Superior Court is a qualifying employer. Therefore, any full time Judicial Branch employee, who meets other eligibility criteria may be eligible for loan forgiveness under this program.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees