Senior Assistant Administration

Primoris Service Corporation•Denton, TX

About The Position

Primoris T&D is seeking a highly organized and detail-oriented SR. Administrative Assistant to provide crucial support to our project management and field teams. This role will be responsible for a wide range of administrative and clerical tasks, ensuring the smooth and efficient operation of our daily construction activities. The ideal candidate will be a proactive problem-solver with excellent communication and computer skills, capable of managing multiple priorities in a fast-paced environment. Primary responsibilities include, but are not limited to: Provide comprehensive administrative support to project managers, superintendents, and other construction staff. Manage project-related documentation, including permits, ensuring accurate filing and organization (both physical and digital). Track project progress and deadlines, assisting in the preparation of status reports. Coordinate and schedule meetings, site visits, and other project-related appointments. Maintain and update project databases and logs. Serve as a point of contact for clients, subcontractors, and vendors, handling inquiries professionally and efficiently. Manage office supplies and ensure the smooth operation of office equipment. Assist with the preparation of project close-out documents. Perform other administrative and clerical duties as assigned. Work closely with PDS supervisor and field staff on expediting and completing daily field paperwork and duties as assigned, including but not limited to spreadsheets, copying, faxing and filing.

Requirements

Prompt and courteous customer service skills, both telephone and in person
Ability to identify and resolve problems in a timely manner
Ability to coordinate multiple tasks simultaneously
Effective communication skills, both oral and written
Respond promptly to customer needs and resolve all issues satisfactorily
Maintain confidentiality at all times
Treat people with respect and uphold organizational values
Follow policies and procedures
Complete tasks correctly and on time
Prioritize and plan work activities and use time efficiently
Ability to consistently meet or exceed deadlines
Ability to deal with frequent changes, delays or unexpected events
Ability to work independently and take ownership of tasks is essential.
High level of competency in MS Suite, including Excel, Sharepoint/MS Teams along with all company software platforms. (Concur, PVault, Power BI)

Responsibilities

Provide comprehensive administrative support to project managers, superintendents, and other construction staff.
Manage project-related documentation, including permits, ensuring accurate filing and organization (both physical and digital).
Track project progress and deadlines, assisting in the preparation of status reports.
Coordinate and schedule meetings, site visits, and other project-related appointments.
Maintain and update project databases and logs.
Serve as a point of contact for clients, subcontractors, and vendors, handling inquiries professionally and efficiently.
Manage office supplies and ensure the smooth operation of office equipment.
Assist with the preparation of project close-out documents.
Perform other administrative and clerical duties as assigned.
Work closely with PDS supervisor and field staff on expediting and completing daily field paperwork and duties as assigned, including but not limited to spreadsheets, copying, faxing and filing.