Court Administrative Officer I - Administrative Services, Court Administration

City of Philadelphia • Philadelphia, PA

1d • Onsite

About The Position

An employee in this class analyzes, evaluates information to determine consequences, develops and recommends alternatives, coordinates, administers and may supervise major facet of Court program, service or project. This is administrative work of limited scope and difficulty in the Court service. An employee in this class may serve in a staff capacity as an assistant to an administrator. In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.

Requirements

• Considerable knowledge of English usage and grammar.
• Knowledge of office management standards, procedures and practices.
• Knowledge of supervisory methods and practices.
• Some knowledge of the principles and standards of administrative organization and management.
• Some knowledge of supervisory methods and practices.
• Ability to represent the assigned unit in conferences and meetings with the public and private officials.
• Ability to supervise a staff engaged in varied clerical functions.
• Ability to understand, carry out and communicate effectively to subordinates and/or associates new or changed procedures and operations.
• Ability to establish and maintain effective working relationships with associates and the general public.
• Bachelor's degree from an accredited college or university AND one (1) year of administrative experience.
• Equivalent combinations of education, training and experience providing the characteristics required to perform the essential functions of the class may substitute.
• Ability to perform the essential functions of the position.
• Strong organization and communication skills are a requirement.
• Successful completion of a criminal background investigation.
• Must work in person (not remote).

Responsibilities

• May plan, assign and supervise work of subordinate staff.
• May provide work direction and training to subordinate staff or volunteers.
• May review work of subordinates for accuracy and completeness and evaluate employee performance.
• Assists clients and general public in person and via telephone.
• Investigates complaints and issues from general public or other offices.
• Delegates routine situations to staff and responds directly to more complex situations or complaints.
• Prepares and collates weekly, monthly or annual reports and drafts correspondence.
• Utilizes personal computer and software applications for word processing, spreadsheet and database functions to prepare documents, spreadsheets and records.
• Receive purchase orders from procurement and contact the requesting department to obtain property details.
• Visit field locations to conduct annual inventory audits and update Intellitrack system.
• Enter inventory into the Intellitrack system and maintain it up to date.
• Maintains supply and equipment inventory for office and orders supplies as needed.
• Performs related duties as required.

Benefits

• City employees get unlimited FREE public transportation all year long through SEPTA’s Key Advantage program. Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more.
• The City offers its employees 8 weeks of paid parental leave.
• We offer Comprehensive health coverage for employees and their eligible dependents.
• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation, sick leave, and holidays
• Generous retirement savings options are available
• As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program.
• The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too!

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 5,001-10,000 employees