County Commissioner Precinct 1 - Paid Internship

County of El Paso•Tx 79901, TX

4d•Onsite

About The Position

The Intern performs administrative staff work required to support the activities and operations of the assigned department. Must maintain a professional caliber of attire and decorum at all times. Commissioner Jackie Butler serves as County Commissioner for Precinct 1 on the El Paso County Commissioners Court. As Commissioner, she represents a majority of the Eastside of El Paso County. Commissioner Butler is seeking highly motivated and responsible individuals to assist with the day-to-day operations in the Downtown office as part of our team. Interns will assist in a wide variety of administrative tasks and some policy work during the internship period.

Requirements

Current student preferably in public or business administration, political science, or closely related field, or law student
Strong work ethic and a self-starter
Excellent organization and communication skills
Working knowledge of modern office equipment
Ability to multi-task in a high-pressure environment
Must have or obtain by date of hire Texas driver's license applicable to job responsibilities, with a driving record acceptable to the County of El Paso
In order to access the County’s network and systems, a personal mobile smart device is required by the hire start date
Knowledge of general office practice and business English
Knowledge of operating practices of county government
Knowledge of procedures and methods including computer keyboard operation
Knowledge of English usage, grammar, punctuation and spelling
Knowledge of techniques for effective interpersonal communications
Quickly learn State laws relating to activities and operations of the department
Deal effectively with the public and governmental officials
Understand and carry out oral and written instructions precisely
Maintain confidentiality of information
Establish and maintain effective and cooperative working relationships with those contacted in the course of work
Read and interpret documents such as rules, and procedure manuals
Speak effectively in English
May be required to be bilingual English/Spanish
Type 35 w.p.m. depending on area assigned
Must pass a background check
Demonstrate regular and reliable attendance
Work well with others and participate fully in a team oriented environment
Interface with other employees and customers in a courteous and respectful manner
Maintain strict confidentiality
Project positive support of their department and all county organizations at all times
Maintain and enhance the County’s commitment to customer service excellence

Nice To Haves

The ideal candidate should have a strong work ethic and be comfortable working as part of our team.

Responsibilities

Conducts special studies, research, and projects at the request of the department
Establishes and maintains program and project files
Receives and resolves or refers citizen complaints to the proper authority
Screens incoming calls and visitors to determine necessity for call or visits
Screens routine correspondence for the department
Prepares correspondence and recurring reports
Reads and reviews outgoing correspondence for procedural and grammatical accuracy plus conformance to general policy
Takes and transcribes a variety of dictation and correspondence
Types letters, statements, narrative and statistical reports, minutes, agendas, resolutions and awards
Establishes and maintains working relationship with county officials, news media and the general public
Arranges for conferences or meetings and provides participants with the topics to be discussed and background information
Entrusted with confidential information which pertains to county matters under consideration and personnel involved
May represent department at public and business functions to obtain information and promote goodwill
Coordinates participation at meetings, boards, special events, speaking engagements, and participation on different County and community events and committees
Makes travel arrangements, prepares itinerary and travel budget, completes expenses report and submits travel vouchers to the County Auditor
Assists with maintaining department’s appointment calendar
Keeps and maintains inventory of office equipment and supplies
Keeps and maintains records of office payroll and time reports
Performs other duties as required by the department
Travels within the county, using personal vehicle at personal expense
May travel outside the county at county and personal expense
Substitutes, if assigned, during temporary absences by performing delegated duties sufficient to maintain continuity of normal operations
Commits self to providing excellent customer service and demonstrate commitment through cooperative team and individual efforts
Creates a high quality work culture through participation in and emphasis on training and mentoring to develop leadership, management, and technical skills in self and all employees, including safety related training and skills
Performs legal duties including legal research, trial preparation, and document review and drafting documents
Maintains documents, correspondence, and statistics for projects under the supervision of an Assistant County Attorney
Performs legal research and prepares briefs, memos and/or opinion letters as assigned
Performs review of legal and operational requirements as required
Performs such other related duties as may be assigned
Depending on years of experience may be assigned duties associated with a third-year bar card