County Auditor/Elections Clerk III

Woodbury County•Sioux City, IA

30d•Onsite

About The Position

Responsible for assisting the Woodbury County Commissioner of Elections and Woodbury County Deputy Commissioner of Elections with timely and efficient handling of all supportive election work in Woodbury County Iowa, including preparation of materials for all special, school, municipal, primary and general elections; registration of County voters within proper boundaries and districts; maintenance of election paperwork and for the efficient, accurate and timely performance of secretarial and receptionist duties. This position is under direct authority of the County Auditor/Elections Deputy.

Requirements

High school diploma or general equivalency degree (GED)
Knowledge of the Iowa Code relative to scope of responsibility in election procedures
Filing, accurate proofreading skills
Computer experience with Word, Excel, and various computer software
Knowledge of boundaries of the County and entities within
Ability to communicate tactfully and courteously with others and to safeguard confidential information
Keyboarding skill test from Iowa Workforce Development with 40 words per minute (net score), within the last 12 months
Candidate for hire must successfully pass a background check, a physical examination, vision. back screen and drug screening test prior to employment
Ability to read and interpret documents such as safety rules, operating, and maintenance instructions, and procedure manuals and/or Iowa or County systems.
Ability to write routine reports and correspondence.
Ability to speak effectively before groups of customers or employees of the County in clearly spoken English.
Ability to communicate Woodbury County policies to managerial and non-managerial groups in person and in writing.
Ability to read and understand legal descriptions, policies, and procedures.
Able by voice communications to express or exchange ideas by means of the spoken word in clearly spoken English
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to compute rate, ratio, and percent and to draw or interpret graphs.
Knowledge of basic bookkeeping principles.
Knowledge of legislative requirements related to County systems.
Knowledge of County principles and procedures.
Ability to begin work at the starting time without tardiness, absenteeism, or leaving work early without authorization or for good reason.
Conduct or appearance in good keeping with a professional image and/or position of the County.
Ability to read and understand the Work Rules of the County such as Bullying will not be tolerated, theft and dishonesty will not be tolerated, and disobedience, insubordination, or refusal to comply with reasonable instructions of authorized supervision will not be tolerated.
Ability to cope with numerous time sensitive requests from County offices.
Ability to apply common sense understanding to carry out simple one or two stage instructions.
Ability to deal with standardized situations with only occasional or no variables.
Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.
Ability to deal with problems involving a few concrete variables in standardizes situations.
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
Ability to deal with problems involving several concrete variables in standardized situations.
Ability to set priorities regarding assignments and follow through to completion; ability to establish and maintain effective working relationships with associates and the general public by means of clearly spoken English.
Computer for data entry, spreadsheets and word processing, calculator (10 key), copier/scanner, possess knowledge of general office equipment and procedures.
Type rapidly and accurately with at least 40 words per minute (net score), accurate proofreading
Typical office environment involving sitting, walking, occasional bending, lifting, and carrying paper and related light objects generally weighing 25-40 pounds or less and negligible amount of force frequently or constantly to move objects.
Horizontal and vertical reaching motion is required.
Aptitudes required are those typically associated with clerical operations including clerical, numerical, and forms perceptions, clarity of vision to view computer screens and for preparing and analyzing written data and to determining the accuracy and thoroughness of work and observing general surrounds and activities, legal documents, and property descriptions cards; eye/hand/foot coordination, hand and finger dexterity, motor coordination, grasping and repetitive motions, hearing to perceive information at normal spoken word levels and conversation skills for expressing or exchanging ideas by means of the spoken word in clearly spoken English.
Work is performed in a typical office environment and has no unusual exposure to environmental issues.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks..
Candidate for hire must successfully pass a background check, a physical examination, vision, back screen and drug screen prior to employment.
The use of clearly spoken English for the skills and purposes of this job.
A completed County application form and a resume are required.

Responsibilities

Assists Elections Deputy in training office employees and temporary employees.
This position has supervisory duties and responsibility for the smooth operation of the office in the absence of the Election Deputy
Assists supervisor with Elections Division claims entry
Responsible for accurate and timely registration of all voters according to the Iowa Code and National Motor Voter Law within proper precincts and districts in the County and for the maintenance and updates of all voter registration records
Assists Commissioner of Elections in assigning Precinct Elections Officials (PEOs) for early and Election Day voting and maintaining PEO records
Processes PEO claim forms and election billing
Assists with social media, pamphlet design and/or web design
Provides leadership to temporary employees
Assists in coordinating voter outreach activities
Assist supervisor in timely and efficient preparation of all necessary supplies and material for all elections conducted in Woodbury County Iowa
Assist supervisor with compiling and tallying all official post-election voter ballots and preparing canvass prior to certification results
Inventory supplies and assist in preparation of various forms and reports as needed including affidavits and certification results
Use good customer service assisting and instructing the public including the procedure of voting absentee and record all required information by means of the spoken work in clearly spoken English
Responsible for maintenance and updating of all precinct officials’ data
Attendance is required
Responsible for the performance of general receptionist duties including answering the phone, giving information and instructing the caller of correct procedures
Perform a variety of clerical duties which may include preparing and distributing the minutes of the Board of Supervisors meetings and maintaining a file system for accompanying documentation
Performs other duties/related tasks/assignments/special projects and maintains accurate records of completed work assignments for the department as assigned by County Auditor/Recorder Deputy