Council and Committee Coordinator

The City of Guelph•Guelph, ON

4d•CA$38 - CA$47•Hybrid

About The Position

Resumes are being accepted for the position of Council and Committee Coordinator within the City Clerk’s Office. Reporting to the Manager, Legislative Services / Deputy City Clerk, the successful candidate will provide legislative support to City Council and its committees. Guided by the goals and objectives of the City of Guelph Corporate Strategic Plan and committed to the Corporate Values of integrity, service, inclusion, wellness and learning, the candidate will aid in the achievement of the Community Vision for an inclusive, connected, prosperous city.

Requirements

Experience related to the duties listed above, normally acquired through the completion of a degree or diploma in Public Administration, Political Science or a related discipline and experience providing administrative and technological support including preparing meeting agendas and supporting legislative meetings. Candidates with an equivalent combination of education and experience may be considered.
Excellent organizational skills with the ability to work independently and within a team environment.
Ability to work well under pressure, complete multiple assignments and function effectively in a high-volume workplace with multiple deadlines necessitating a high degree of accuracy.
Ability to exercise discretion, good judgement, diplomacy and confidentiality.
Excellent oral and written communication skills with an ability to communicate effectively with stakeholders including Council, senior staff, the media and the public.
Ability to deliver on a work plan comprised of day-to-day tasks as well as to provide input on strategic corporate and departmental work.
Intermediate skills in Microsoft Office 365 (Word, Excel, Outlook, PowerPoint and Teams).

Nice To Haves

Knowledge of legislation pertaining to local government, and in particular, the Municipal Act, Planning Act, Statutory Powers Procedures Act and the Municipal Elections Act is an asset.
Availability and flexibility to attend meetings outside normal working hours on a regular basis.
Experience with eScribe meeting management software is an asset.
Experience with Cisco WebEx is an asset.

Responsibilities

Provide meeting coordination and secretariat support to City Council and Committee of the Whole in a hybrid meeting environment.
Manage information and documentation to support the legislative process from the preparation of draft materials to the compilation and production of final and revised agendas.
Act as administrators and provide technology support for all corporate software related to the meeting management process including eScribe, WebEx and the Creston A/V system in Council Chambers.
Responsible for tracking draft agenda materials and working with departmental staff to ensure the timely submission of staff reports, presentations and by-laws for City Council and committee agendas.
Attend City Council and committee meetings to provide support for A/V technology and hybrid meeting platforms in Council Chambers or other meeting spaces, draft minutes in eScribe and interface with staff and the public to ensure that meetings are run efficiently and effectively.
Provide procedural and legislative advice, with support from the City Clerk and/or the Deputy City Clerk, to staff, members of City Council and the public relating to the City’s Closed Meeting Protocol, Procedure By-law, the Planning Act, the Municipal Act and a variety of other corporate policies.
Act as project manager for a variety of City Clerk’s Office projects including governance reviews and software implementations.
Regularly interface with staff and the public with respect to the business of City Council and manage the dissemination of correspondence resulting from City Council decisions.
Organize and lead corporate training and development sessions for staff and members of City Council and committees in relation to meeting management best practices and use of corporate meeting management technology.
Prepare statistical reports related to the agenda production cycle, actions of City Council and committees as well as other various workflow processes supported by the Legislative Services Division.
Maintain revisions to the City’s governance related policies such as the Procedure By-law, Closed Meeting Protocol, Code of Conduct for Council and Local Boards, Striking Committee Policy, etc.
Serve as a key member of the municipal election team and work to support municipal elections.
Support other departmental and corporate functions and duties as required.

Benefits

Competitive wages
Comprehensive benefits
Paid vacation days, increasing with years of service
Paid personal days
Defined benefit pension plan with OMERS, including 100-per-cent employer matching
Extended health and dental benefits, including Health Care Spending Account
Employee and Family Assistance Program
Parental leave top up program
Learning and development opportunities including tuition assistance
Employee recognition programs.