Committee Secretary

Freeda

1d

About The Position

Freeda provides specialist services supporting women and their children affected by domestic abuse in Jersey, with a 24/7 helpline, safe house provision, support for children and young people and outreach services, as well as prevention work through awareness raising and education in the community. We are committed to equality, diversity and inclusion, and to creating a supportive and representative environment for the communities we serve. The Committee Secretary plays a vital governance role in supporting the effective operation of the Management Committee. Working closely with the Chair, the post-holder ensures that meetings are organised efficiently, governance processes are followed, and that accurate records are maintained. The Committee Secretary is an active member of the committee and is expected to contribute to committee analysis and decision making. The role contributes to organisational accountability by ensuring decisions are clearly documented, communicated, and progressed in line with Freeda’s Constitution and regulatory requirements.

Requirements

• Understanding of governance and committee secretarial processes.
• Ability to provide clear advice on procedural matters.
• Strong organisational skills with a methodical and detail-oriented approach.
• Ability to remain objective and impartial.
• Strong written communication skills, including accurate minute-taking.
• Ability to manage filing and correspondence efficiently and professionally.

Nice To Haves

• Participation in Committee activities which facilitate a more in-depth understanding of Freeda’s work and Freeda fundraising events as outlined in the Committee’s terms of reference.

Responsibilities

• Ensure that governance processes operate effectively and in line with Freeda’s Constitution and legal obligations.
• Support the Chair in compliance with statutory requirements, including submission of annual returns where required.
• Maintain accurate and up-to-date records and registers.
• Support the Chair in arranging Management Committee meetings, the Annual General Meeting (AGM), and any Extraordinary General Meetings (EGMs) and documenting them.
• Work in partnership with the Chair to prepare and distribute agendas.
• Ensure that the CEO provides committee packs collated in an agreed timely and organised manner.
• Ensure meetings are conducted in accordance with the Constitution, including correct procedures for nominations and voting.
• Produce clear, accurate and impartial minutes and maintain official records and registers.
• Track and monitor actions arising from meetings, ensuring progress is reported at subsequent meetings.
• Ensure decisions and actions are clearly recorded and communicated.
• Manage correspondence on behalf of the Committee, including drafting responses where appropriate.
• Summarise key correspondence and updates for Committee meetings.
• Support effective communication and information flow between Committee members.

Benefits

• Opportunity to contribute to a respected organisation supporting women and families affected by domestic abuse
• Experience of charity governance and strategic decision-making
• Development of professional skills in administration, governance, and leadership support
• The chance to work alongside a committed and values-driven Committee

What This Job Offers

• Career Level: Mid Level
• Education Level: No Education Listed