Cost Payable Specialist

Current with LOGS Legal Group LLP•Colorado Springs, CO

1d•Onsite

About The Position

LOGS Legal Group LLP has an exciting new opportunity for an In Office Cost Payables Specialist to join the team in our Colorado Springs, CO office location. The Cost Payables Specialist is responsible for managing all cost-related disbursements, reimbursements, and third-party expenses tied to client matters. This role focuses on the review, coding, tracking, reconciliation, and clearing of cost liabilities, ensuring all cost activity is accurate, timely, and aligned with client billing and firm accounting requirements. This position operates distinctly from Accounts Payable by focusing on matter-level cost activity, clearing accounts, and reconciliation of cost liabilities, rather than general vendor invoice processing. The Cost Payables Specialist adds value by ensuring timely and accurate entry and processing of costs and supporting efficient financial operations. By identifying and escalating discrepancies and maintaining organized records, the Cost Payables Specialist helps keep workflows running smoothly and contributes to overall financial accuracy.

Requirements

High school diploma or equivalent
1-2 years experience in payables or data entry preferred
Experience working in a fast-paced environment
Financial Acumen: Strong grasp of accounting principles
Analytical Skills: Ability to analyze data and identify trends
Attention to Detail: High accuracy in financial transactions
Problem-Solving Skills: Effective in resolving discrepancies
Time Management: Ability to manage multiple deadlines
Highly detail-oriented and organized
Highly skilled in use of Excel Spreadsheets
Proven ability to work both independently and collaboratively with different levels of employees
Superior analytical and problem-solving skills
Must be a team player and willing to assist in multiple areas as necessary

Responsibilities

Client/matter-related costs and advances; Cost clearing accounts and liability management; Reconciliation of cost activity to financial reports; Coordination with billing, cash, and legal operations teams
Review and process cost-related invoices, advances, and reimbursements; Ensure accurate coding to client, matter, and cost categories; Validate charges align with firm policies and client guidelines
Monitor and maintain cost clearing and liability accounts; Ensure all cost-related liabilities are fully reconciled and cleared monthly; Identify and resolve aged or unmatched cost items
Perform regular reconciliations between ledgers and systems
Maintain detailed records of all cost transactions; Support requests for cost-related financial data
Work closely with all departments to ensure compliance and completion
Maintain complete audit trail for all cost transactions; Ensure compliance with internal controls and client requirements; Provide support for audits (PBC requests, reconciliations, documentation)
Identify and implement improvements in cost processing workflows; Strengthen controls around: Cost approvals; Liability clearing; Data accuracy