Cost Estimating Specialist (HVAC/R Projects)

Nextech•West Melbourne, FL

2d•$62,000 - $75,500•Hybrid

About The Position

Nextech is seeking a Cost Estimating Specialist for HVAC/R Projects to join their team. This role is crucial for developing accurate and competitive estimates that contribute to the company's nationwide success. The specialist will enhance technical knowledge, grow within a high-performing operations team, and directly impact project wins and customer satisfaction. The position is ideal for individuals who enjoy problem-solving, thrive in fast-paced settings, and aim to develop deep expertise in HVAC/R project estimating.

Requirements

High school diploma or equivalent.
Strong computer skills, including advanced Excel capabilities.
Proficiency with Microsoft Word, PowerPoint, and Outlook.
Strong customer service approach for both internal and external stakeholders.
A strong sense of urgency when resolving issues.
Excellent organizational abilities with proven multi-tasking and prioritization skills.
Strong calendar and scheduling management abilities.
Ability to thrive in a fast-paced environment with tight deadlines.
High attention to detail and accuracy.
Clear, professional communication skills—both written and verbal.
Capable of working independently as well as collaboratively.
Strong time-management and prioritization skills.
Willingness to travel as needed.
Ability to operate a computer and standard office equipment (phone, copier, printer, etc.) throughout the day.
Ability to sit at a computer for extended periods (up to 8 hours), with the option to alternate between sitting and standing as needed.
Continuous use of vision, hearing, and verbal communication; frequent twisting and talking; occasional walking, reaching, bending, crouching, pushing/pulling, and kneeling.
Rarely required climbing.
May be required to use a personal smartphone with a camera capable of reading QR codes for two-factor authentication and secure system access.

Nice To Haves

Estimating experience in commercial, industrial, or design-build projects.
Field installation or service experience.
Understanding of HVAC/R components, refrigeration systems, and controls.
Experience in HVAC or other service-based industries.

Responsibilities

Review technician notes, specs, and site information to prepare accurate estimates and proposals.
Ensure price accuracy across parts, labor, billing, and supplier invoices.
Communicate essential information to field personnel and management in alignment with company policy.
Help ensure tasks and calls are completed quickly and professionally while supporting field and operations teams.
Monitor quotes and pending work orders, contributing to a rapid 24-hour quote turnaround standard.
Review all quotes for accuracy and forward them to the proper internal approver.
Maintain accurate documentation for all estimates and proposals.
Coordinate with suppliers to secure correct pricing when needed.
Identify unclear or missing details and seek clarification before preparing estimates.
Uphold company policies, support a safe work environment, and interact professionally with coworkers, managers, customers, and partners.
Perform additional related duties as assigned.

Benefits

Paid training
Certification support
Education reimbursement
Multiple health plans, including a FREE employee-only option
Dental and vision coverage starting after just 30 days
FREE life insurance equal to your annual salary
401(k) with 50% company match on the first 6%
Optional supplemental coverage for life, disability, accidents, and critical illness
Seven paid holidays
Paid Time Off
Exclusive discounts on travel, auto, dining, and more