Cost Estimating Specialist (HVAC/R Projects)

NextechWest Melbourne, FL
$62,000 - $75,500Hybrid

About The Position

Nextech is seeking a Cost Estimating Specialist for HVAC/R Projects to join their team. This role is crucial for developing accurate and competitive estimates that contribute to the company's nationwide success. The specialist will enhance technical knowledge, grow within a high-performing operations team, and directly impact project wins and customer satisfaction. The position is ideal for individuals who enjoy problem-solving, thrive in fast-paced settings, and aim to develop deep expertise in HVAC/R project estimating.

Requirements

  • High school diploma or equivalent.
  • Strong computer skills, including advanced Excel capabilities.
  • Proficiency with Microsoft Word, PowerPoint, and Outlook.
  • Strong customer service approach for both internal and external stakeholders.
  • A strong sense of urgency when resolving issues.
  • Excellent organizational abilities with proven multi-tasking and prioritization skills.
  • Strong calendar and scheduling management abilities.
  • Ability to thrive in a fast-paced environment with tight deadlines.
  • High attention to detail and accuracy.
  • Clear, professional communication skills—both written and verbal.
  • Capable of working independently as well as collaboratively.
  • Strong time-management and prioritization skills.
  • Willingness to travel as needed.
  • Ability to operate a computer and standard office equipment (phone, copier, printer, etc.) throughout the day.
  • Ability to sit at a computer for extended periods (up to 8 hours), with the option to alternate between sitting and standing as needed.
  • Continuous use of vision, hearing, and verbal communication; frequent twisting and talking; occasional walking, reaching, bending, crouching, pushing/pulling, and kneeling.
  • Rarely required climbing.
  • May be required to use a personal smartphone with a camera capable of reading QR codes for two-factor authentication and secure system access.

Nice To Haves

  • Estimating experience in commercial, industrial, or design-build projects.
  • Field installation or service experience.
  • Understanding of HVAC/R components, refrigeration systems, and controls.
  • Experience in HVAC or other service-based industries.

Responsibilities

  • Review technician notes, specs, and site information to prepare accurate estimates and proposals.
  • Ensure price accuracy across parts, labor, billing, and supplier invoices.
  • Communicate essential information to field personnel and management in alignment with company policy.
  • Help ensure tasks and calls are completed quickly and professionally while supporting field and operations teams.
  • Monitor quotes and pending work orders, contributing to a rapid 24-hour quote turnaround standard.
  • Review all quotes for accuracy and forward them to the proper internal approver.
  • Maintain accurate documentation for all estimates and proposals.
  • Coordinate with suppliers to secure correct pricing when needed.
  • Identify unclear or missing details and seek clarification before preparing estimates.
  • Uphold company policies, support a safe work environment, and interact professionally with coworkers, managers, customers, and partners.
  • Perform additional related duties as assigned.

Benefits

  • Paid training
  • Certification support
  • Education reimbursement
  • Multiple health plans, including a FREE employee-only option
  • Dental and vision coverage starting after just 30 days
  • FREE life insurance equal to your annual salary
  • 401(k) with 50% company match on the first 6%
  • Optional supplemental coverage for life, disability, accidents, and critical illness
  • Seven paid holidays
  • Paid Time Off
  • Exclusive discounts on travel, auto, dining, and more
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