Cost Control Administrator
About The Position
The Cost Control Administrative Assistant works within the Accounting department and reports to the Cost Manager or Project Manager. The role supports Project Managers and the Cost team with project cost control through clerical and administrative duties. The position is fully on-site. The role includes tracking subcontractor cost proposals; reviewing incoming proposals for complete documentation, correct rates, and contract-compliant markups; assisting with job cost reports and cost tracking; maintaining change-related logs and electronic cost records; and supporting monthly status reports. The employee works closely with Cost Engineers and the Project Manager to maintain accurate files and data entry. Hoffman Construction is an employee-owned builder specializing in technically complex projects across advanced technology, mission critical, life sciences, healthcare, higher education, and commercial markets. The company describes opportunities for initiative and growth, and offers training and development, competitive pay, advancement opportunities, and a collaborative and respectful culture. Applicants must be able to pass the Hoffman Drug and Alcohol test. Sponsorship is not available for this position.
Requirements
- High school diploma or GED required.
- Proficiency with Windows and Microsoft Office 365, including Excel, Word, Outlook, PowerPoint, and Teams, and a general understanding of working within a computer network.
- Ability to work cooperatively through high-pressure situations.
- Excellent time-management skills and ability to multitask and prioritize work while frequently interrupted.
- Excellent written and oral communication skills and ability to develop strong interpersonal relationships.
- Ability to work well in a large professional setting; patience and professionalism are essential.
- Strong team-player skills and ability to collaborate with personnel across departments and leadership levels.
- Ability to work independently, make decisions, and follow through on assignments.
- Creativity, independent judgment, organizational and problem-solving skills, and ability to plan and organize work.
- Strong organizational and computer-use skills, and competency in reading, writing, and speaking English, interpreting construction-related documentation, and communicating with coworkers.
- Must be able to pass the Hoffman Drug and Alcohol test.
Nice To Haves
- Bachelor’s degree in Accounting, an equivalent degree, or equivalent work experience.
- Familiarity with the CSI specification system for construction.
Responsibilities
- Track and follow up on required subcontractor cost proposals.
- Perform an initial review of incoming subcontractor cost proposals to confirm documentation is complete, correct rates are applied, and markups comply with contract requirements.
- Assist with maintaining job cost reports, including budgets, commitments, forecast yet-to-buys, contingency, and spending.
- Track costs by bid package, field order, and owner-defined change category.
- Support maintenance of project change, work authorization, and contract modification logs.
- Support preparation of monthly status reports, including narratives, executive cost reporting, project cost indicators, and cash flow projections.
- Monitor and ensure data requirements are satisfied in accordance with established budgets and schedules.
- Write and publish meeting minutes and summarize material quantities in an orderly manner.
- Maintain electronic cost information and status logs for tracking.
- Work with Cost Engineers and the Project Manager to ensure accurate files and data entry.
Benefits
- Competitive pay and advancement opportunities.
- Ongoing professional training and development.
- Comprehensive benefits, including free primary care for the employee and family through dedicated clinics, health insurance, paid time off, and a generous retirement plan.
- A culture rooted in inclusion, collaboration, and respect.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
